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Accounting Associate III - Cashier (Internal Posting)

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Please see Special Instructions for more details.

In your application and required documents, DO NOT include personal protected information such as date of birth, citizenship status or immigration information, social security number, or any other protected information.

Applicants must upload the following with their application:

1. A cover letter which addresses how you meet the required and preferred qualifications,

your career goals, and your interest in the position.

2. A resume or curriculum vitae.

3. A list of three professional references.

Complete and sign the Authorization Form for Background Check

Access the form here: https://www.msun.edu/hr/forms/Authorization\_for\_Background\_Investigation-MSU-Northern.pdf.

In the online application in the Background Check field, type YES to show you understand this additional requirement.

Submit your completed and signed form to:

Human Resources (https://www.msun.edu/hr/)

Montana State University-Northern

Havre, MT 59501-7751

406-265-3568 or 406-265-3789

HR Dept. Fax 406-265-3530

Position Details

Position Information

NBAPOSN Title

Working Title Accounting Associate III - Cashier (Internal Posting)

Brief Position Overview

Internal posting only

Position Number 7N0032

Department Business Services

Division Office of Business Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation AFSCME

FTE 1.0

Benefits Eligible Yes

Compensation Hourly

Salary $18.337-22.671 per hour

Contract Type Classified Hourly

If other, please specify

Recruitment Type Campus

Position Details

General Statement

The Business Office strives to partner with Academics and Administration to enable MSU -Northern to achieve the goals specified in its mission statement. The Business Office is accountable for overseeing all financial activity of the University. We will strive to provide the highest quality of service to our students, the University community, prospective students, and vendors.

Functions as the lead cashier, main point of contact for student accounts, including student account email inbox, and campus contact for student health insurance. In addition, this position processes payments, creates accounting entries for internal recharges, orders stationery/business cards for the campus, oversees incoming and outgoing mail, administers the campus parking system, supervises student workers, makes presentations at Orientation and similar venues, assists with accounts receivable and billing, serves as back-up for Purchasing Card system, and provides assistance as needed to other accounting staff.

Duties and Responsibilities

+ Serve as the Lead Cashier, entering payments and waiting on customers

+ Assist with billing and collection activity on current and past due accounts monthly

+ Create accounting entries for all internal recharges for the campus

+ Complete data entry for entire office

+ Administer the campus parking system, including oversight of application of regulations, ticketing, charges, reserved parking, and serving on the parking committee

+ Order stationery and business cards for the campus, and office supplies for the office

+ Oversee incoming and outgoing mail, and ensure telephone is answered

+ Back-up for Purchasing Card system, give presentations at Orientation and other similar functions

+ Backup to A/R position for daily mail processing (putting postage on outgoing mail for entire campus)

+ Processes student confirmation forms beginning of every semester

+ Monitors MSUN Business Services student account email inbox and responds to student questions/requests as needed

+ Inputs deposits for Bookstore, Food Service, Athletics, Clubs, Events, and Coffee Cart

+ Campus contact between vending machine companies and people who lose money in vending machines

+ Creates purchase orders for all departments

+ Manages Catering log/invoices

+ Creates/maintains fiscal year end journal voucher and invoice logs

+ Manages campus events log to track payments

+ Monthly recharges for campus departments: Coffee Cart, Food Service, Bookstore, IT Equipment, Copy Center, Postage, print orders from Hill County Printing, Motor Pool (bussing)

+ Main person to answer student account questions

+ Assess late charges and fees to student accounts

+ Backup contact for student health insurance

+ Other duties as assigned to assist with efficient operation of the Business Office, including support to co-workers and Director

Required Qualifications – Experience, Education, Knowledge & Skills

+ Associate Degree in related field and at least three years office experience or equivalent combination of education and degree.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Working knowledge of the university system and MSUN

+ Experience with Banner software

+ Experience and knowledge working with a variety of computer programs

+ Knowledge and experience with accounting/bookkeeping principles

+ Demonstrated excellent communication and customer service skills

+ Demonstrated skills, knowledge, and understanding necessary to work with confidential information

+ Experience organizing and planning work effectively with minimal supervision

The Successful Candidate Will

Special Requirements

Physical Demands

+ Ability to work in a typical office environment with or without reasonable accommodations.

This position has supervisory duties? No

Posting Detail Information

Announcement Number STAFF - VA - 2600002P

Number of Vacancies 1

Desired Start Date Immediate

Position End Date (if temporary)

Open Date

Close Date

Until an adequate pool is established No

Special Instructions Summary

In your application and required documents, DO NOT include personal protected information such as date of birth, citizenship status or immigration information, social security number, or any other protected information.

Applicants must upload the following with their application:

1. A cover letter which addresses how you meet the required and preferred qualifications,

your career goals, and your interest in the position.

2. A resume or curriculum vitae.

3. A list of three professional references.

Complete and sign the Authorization Form for Background Check

Access the form here: https://www.msun.edu/hr/forms/Authorization\_for\_Background\_Investigation- MSU -Northern.pdf (https://www.msun.edu/hr/forms/Authorization\_for\_Background\_Investigation-MSU-Northern.pdf) .

In the online application in the Background Check field, type YES to show you understand this additional requirement.

Submit your completed and signed form to:

Human Resources (https://www.msun.edu/hr/)

Montana State University-Northern

Havre, MT 59501-7751

406-265-3568 or 406-265-3789

HR Dept. Fax 406-265-3530

Quick Link for Internal Postings https://jobs.msun.edu/postings/2572

EEOC Statement

Montana State University-Northern ( MSUN ) is an equal opportunity employer. MSUN does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSUN provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Director of Human Resources /Title IX

Montana State University-Northern

300 11th Street West

Havre, MT 59501

E-mail: [email protected]

Tel: (406) 265.3568

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

+ List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).