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Under moderate supervision, the Program Administrator I provides operational and administrative support to the program. The Program Administrator I coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives. The Program Administrator I serves as program liaison for the department, community advisors, partners, and stakeholders. This role supports the preparation of program reports by gathering and organizing data. For all of these, the work still requires the application of well-established techniques, procedures, or standards.

In addition to the core duties listed below, this role supports education and translational research; collaborating across disciplines to obtain referrals for services; coordinating and navigating care for young patients with lung cancer. This role interfaces with young patients with lung cancer, both in person and on the phone, depending on the clinic location, as well as providing and reviewing program materials and services. The Program Administrator will work with the program’s co-directors and grant manager to handle the young lung cancer funds. The individual will collaborate with the Office of Philanthropy on fundraising efforts and highlight the accomplishments of the Young Lung Cancer Program.

The program administrator will coordinate the Annual Young Lung Cancer Symposium, virtual events (webinars), social media, and connections with patient advocacy groups. He or she will coordinate meetings for the Young Lung Cancer International Consortium and maintain the email list.

Dana-Farber is establishing a clinical and research Young Lung Cancer Program, the first and only program dedicated exclusively to the care of patients with lung cancer who are 50 years old or younger worldwide, under the leadership of Drs. Narjust Florez and Jaclyn LoPiccolo, the program aims to provide expert, holistic support to young patients with lung cancer through multidisciplinary care, services, and education tailored to the needs of this understudied patient population. Simultaneously, we aim to conduct robust research to better understand the genomics, risk factors, and disease characteristics, and to develop equitable, innovative, and data-driven approaches that accelerate diagnoses, optimize treatment, and effectively respond to the survivorship needs of this population **. The Young Lung Cancer Program** is proud to partner with patients through and beyond their lung cancer journey, offering personalized clinical care, educational programs, resources for patients and their families, and peer connection through advocacy groups, conferences, and support communities.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

This position’s work location is hybrid with two or three days per week remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI).

+ Provides operational and administrative support in the development and implementation of program functions.

+ Staffs program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects.

+ May be responsible for maintaining program databases, collecting, and analyzing data, and preparing reports to track program progress and outcome.

+ Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters.

+ Assists with planning and execution of seminars, meetings, and special projects.

+ Triage inquiries and provide general problem resolution related to program with appropriate level of urgency.

+ Maintains and manages processes associated with varied programs, projects, and events.

+ Prepares documents such as correspondence, reports, presentations, packets.

+ May be responsible for promoting the program through various channels such as social media, email newsletters or community outreach efforts.

+ Keeps all members of the team up to date with relevant program information.

+ May monitor budget, track expenditures/transactions, and handle financial administration projects as it pertains to the program.

+ May work on special assignments and projects as needed.

Minimum Education:

High School Diploma required. Bachelor’s degree preferred.

Minimum Experience:

3 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required.

License/Certification/Registration:

N/A

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

+ Strong written and oral communication skills.

+ Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.

+ Knowledge of trends, issues, and accepted practices relevant to the position.

+ Excellent attention to detail skills.

+ Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.

+ Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.

+ Excellent ability to organize, prioritize and follow-through.

+ Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

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