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Posting Details

Working Title EXECUTIVE ASSISTANT to the VP of SEES

Position Number 00541A

Department VP STUDENT ENGAGEMENT & ENROLL SERV

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category C Technicians

Job Description

Provide direct executive level administrative support to the Vice President for Student Engagement and Enrollment Services. Review, summarize, prioritize and expedite daily workflow and assist in carrying out the broad management functions required by the Vice President.

Type of Recruitment

Knowledge, skills and abilities

Demonstrated ability to prioritize and manage multiple projects simultaneously while producing quality work. Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas and minutes. Demonstrated ability to communicate effectively with professional and para-professional staff, University officials, external agencies and variety of individuals who may seek this office for assistance. Demonstrated ability to coordinate and plan executive level administrative support activities. Demonstrated ability to independently initiate and carry out projects. Demonstrated knowledge of modern office practices and procedures. Sound critical thinking skills for independent decision making and problem solving. Strong interpersonal, oral and written communication skills. Demonstrated ability to promote efficient workflow. Demonstrated ability to interpret policies and procedures. Demonstrated ability to coordinate meetings, schedules and travel arrangements. Demonstrated ability to maintain confidentiality.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable experience as an administrative assistant supporting a mid to high level administrator. Extensive experience using Microsoft Office software and database applications.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some experience working in a college or university setting. Working knowledge of Old Dominion University policies and procedures. Some experience with Banner Student Information System.

Conditions of Employment

Working hours are 8:00am to 5:00pm Monday through Friday.

Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 65,000

Posting Detail Information

Job Requisition Number S02999

Job Open To ODU Employees Only

Open Date 07/21/2025

Close Date 08/22/2025

Open Until Filled No

Special Instructions Summary

Please submit a cover letter, resume and references.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Are you a current ODU employee?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

+ Contact Information for Professional References

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter