"Alerted.org

Administrative Coordinator

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, in two pages or less, please let us know how this role aligns with your career aspirations and skill set. Submit both a cover letter and resume as one file (because of system limitations).

Job Summary

The Administrative Coordinator provides comprehensive administrative and logistical support to optimize the operational effectiveness of the Bentley Historical Library. Reporting to the Associate Director for Budget and Administration, this role is central in organizing events, managing the Director's calendar, and executing various administrative responsibilities to support the library's staff and strategic initiatives. This position will collaborate closely with the Administrative Service Team and serve as the point of contact for key administrative partners to ensure coordinated efforts and seamless service.

Who We Are

About the Bentley Historical Library

The Bentley Historical Library, a vital part of the University of Michigan, is dedicated to collecting and promoting the study of the histories of the State of Michigan and the University of Michigan. Open to the public without fee, the Library welcomes researchers of all backgrounds. With over 11,000 research collections, including the papers of Michigan governors, records of student and faculty life, and the complete historical archive of Michigan's intercollegiate athletics, the Bentley provides a rich resource for historical research. The Library features a state-of-the-art conservation lab where expert archivists and conservators teach and preserve materials such as books, maps, and architectural drawings. Additionally, the historic Detroit Observatory on the University's central campus is a division of the Library, further enhancing its resources and outreach.

About the Administrative Services Team

The Administrative Services Team (AST) at Bentley Historical Library is led by the Associate Director for Budget and Administration. Our dedicated team specializes in overseeing budget, finance, human resources, general operations, and facilities management. The AST collaborates closely with all teams within the Bentley, ensuring seamless integration of administrative functions and effective support for the library's mission. Through strategic management and cross-departmental coordination, the AST plays a crucial role in sustaining the library's operational excellence and advancing our institutional goals.

For more information, please visit our website: https://bentley.umich.edu/

Responsibilities*

A detailed list of responsibilities isavailable here (https://drive.google.com/file/d/1El7mjaoDw\_rzhiVm1TEpfFruzvt92vUr/view) .

+ **Administrative and Office Management** : Provide general administrative support to staff, manage office supplies, coordinate mail and shipments, and assist with facilities management.

+ **Calendaring Support** : Manage the Director's calendar, coordinate meetings, and assist with communication between the Director and campus partners. Schedule and support meetings that require logistical support, such as AV setups and agenda preparation.

+ **Financial and HR Support** : Assist with employee onboarding/offboarding, financial transactions, and procurement. Coordinate travel arrangements and support hiring activities.

+ **Event Coordination** : Organize and oversee event logistics, including planning meetings, facility selection, and support for interviews and meetings. Assist with our summer picnic, holiday event, and staff recognition activities.

Required Qualifications*

+ High school education or equivalent and two years of experience in an administrative or office management role

+ Strong proficiency in Google Workspace and comfort working with new technologies

+ Demonstrated experience with inventory, purchasing, and reconciliation

+ Ability to foster a professional, team-oriented environment with a commitment to customer service, collaboration, and confidentiality

+ Strong organizational skills and ability to prioritize assignments

+ This position will primarily be in-person at BHL's physical library space, Monday through Friday during normal business hours.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

The general salary range for this position is $42,000 - $45,000. Candidates can expect to be paid a competitive and equitable salary. Factors used to determine salary include education level, experience, knowledge, and skills for the position, and internal equity within the unit. All candidates are encouraged to discuss salary questions to honor alignment and transparency throughout the recruiting process.

The mode of work for this position is in-person.

Excellent benefits are available. For details, see https://hr.umich.edu/benefits-wellness

Organizational Statement on Harassment

We believe all individuals deserve to be treated with respect and dignity and have the right to work in a professional atmosphere that promotes mutual respect and a safe space for collaboration. Any concerns shared with Individuals with Reporting Obligations in the Bentley Historical Library will be reported to the Equity, Civil Rights, & Title IX Office to be reviewed and addressed, and the Bentley Historical Library encourages reporting of any forms of harassment, including sexual and gender-based harassment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Decision Making Process

Applications will be reviewed as received throughout the posting period and will continue until the position is filled.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

266114

Working Title

Administrative Coordinator

Job Title

Administrative Assistant Inter

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Acad & Fac Affairs

Department

Bentley Historical Library

Posting Begin/End Date

7/17/2025 - 8/13/2025

Salary

$42,000.00 - $45,000.00

Career Interest

Administration