• Administrative Specialist

    State of Arkansas (Little Rock, AR)


    ADMINISTRATIVE SPECIALIST

    Date: Jul 21, 2025

     

    Req ID: 51331

    Location:

    Little Rock, AR, US, 72202

     

    Category: AR CRIME INFORMATION CENTER

     

    Anticipated Starting Salary: 35610

     

    Position Number: 22089865

     

    County: Pulaski

     

    Posting End Date: 07/28/2025

     

    Anticipated Starting Salary: 35610

     

    The Department of Public Safety’s mission is to enhance the safety and security of all Arkansans through ethical, character-driven behavior that promotes professionalism, clear communication, and accountability while serving as the state’s premier public safety agency.

     

    This position is Safety Sensitive and is subject to pre-employment, random, and for-cause drug screenings.

     

    If you are requesting veteran’s preference, please include your DD214.

     

    The Administrative Specialist III will be responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. Composes and type routine correspondence and form letters, maintains activity logs, and submits reports to supervisor. Reviews documents including applications, forms, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Other duties to be performed include:

     

    + Request and enter disposition information from various agencies.

    + Modifying and update FBI records.

    + Conduct quality control checks thru ACIC/NCIC

    Position Information

    Job Series:Administrative Support

     

    Classification:Administrative Specialist – Career Path

     

    Class Code:PAS03P

     

    Pay Grade:SGS02

     

    Salary Range:$35,610 - $52,703

    Job Summary

    The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.

    Primary Responsibilities

    Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.

     

    Knowledge and Skills

     

    Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.

    Minimum Qualifications

    A high school diploma or equivalent is required.

     

    Licensure/Certifications

     

    N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

     

    The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

     

    Nearest Major Market:Little Rock