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Responsibilities

JOB SUMMARY / PURPOSE

Coordinates the timely and accurate inventory of medications, biotechnology products, pharmaceutical

supplies, and IV solutions and supplies utilized by pharmacy personnel and maintains appropriate

inventory levels necessary for effective operation of the hospitals and clinics. Coordinates the

acquisition of all IV therapy solutions, tubing, and related supplies required for mixing intravenous

solutions by pharmacy personnel for the inpatient and outpatient pharmacy if applicable. Supports the

pharmacy Carousel purchasing database to ensure products are appropriately bar-coded. Acts as a

subject matter expert and supports and answers ordering related questions from the pharmacy team

and leadership. Maintains and produces all required documentation in accordance with Federal and

State law. Ensures the pharmacy is ordering the most cost efficient inventory items. Maintains the cost

catalog in the pharmacy operating system.

Accountable for maintaining a clean and safe environment; orders and handles controlled substances

appropriately; completes all educational modules; attends regular staff meetings; keeps abreast of

departmental changes/current CSH policy and procedures and pharmacy accreditations and licensure.

ESSENTIAL KEY JOB RESPONSIBILITIES

• Coordinates all pharmaceutical ordering for the Pharmacy Department through hospital

pharmacy employees via non-stock requisitions and is responsible for follow-up on these items.

• Coordinates any applicable centralized purchasing of high cost, low use or nominally priced

items for maximum efficiency and savings.

• Procures emergency supplies involving suppliers and transportation of such merchandise.

Reviews back order lists and procures merchandise from alternate vendor if necessary.

Minimizes need for emergency purchases through close coordination with pharmacy staff.

• Reviews and approves orders along with the Regional Procurement Manager from other

hospitals to ensure contract compliance; shares information in a timely fashion with other

pharmacy employees

• Coordinates centralized procurement of medications that are in short supply, either through the

wholesaler or direct via the manufacturer.

• Meets inventory turn rate goals set regionally and system-wide.

• Oversees all regional electronic pharmacy purchasing and troubleshoots electronic purchasing

issues.

• Maintains the electronic database including maintenance and update of 340B issues if

applicable.

• Acts as the primary point of contact with the carousel database vendor for software updates

and regulatory ordering changes.

• Trains and mentors the Pharmacy employees responsible for purchasing.

• Trains new Pharmacy employees on the Carousel system.

• Acts as a subject matter expert to resolve all technical electronic ordering questions.

• Provides guidance to the Pharmacy employees in reference to recalls and to addressing the lack

of availability of certain products. Checks to see if the product is in stock at other hospitals

when there is a lack of availability. Sends the product to the hospital that is out of stock. Works

with the individual Pharmacy employees at the sites to identify and remove recalled stock and

order the replacement products.

• Maintains current contract files; reviews contract updates for cost savings opportunities.

• Prepares and submits all billing documents in a timely manner to the Accounts Payable

department.

• Compiles usage figures from the wholesaler’s computer order entry system, reports and other

purchasing documents; interviews vendors, reviews and compiles information on item sources

for addition of products to the Formulary when requested.

• Responsible for the timely reconciliation and maintenance of any loans or borrows from other

locations.

• Unpacks, prices, and rotates the medication stock received and oversees the stocking of the

pharmacy department with assigned employee.

• Ensures all items received are matched against department request sheet, packing list or invoice

sent from wholesaler and reviews all printouts and lists for accuracy of pricing and receipt of

product.

• Tracks specific product line purchases as requested by pharmacy managers on an ongoing basis.

• Resolves discrepancies with wholesaler representatives. Coordinates reconciliation within one

month of occurrence.

• Communicates with designated pharmacy personnel, buying group representatives and

wholesaler representatives concerning contracting issues, product backorders, issues with

rebates, etc.

• Checks for outdated merchandise in assigned area on a monthly basis.

• Deletes obsolete, recalled and/or discontinued pharmaceuticals, and returns these items to the

wholesaler or the manufacturer for credit, using a reverse wholesaler service where applicable.

Qualifications

Required Education and Experience

High school diploma or GED equivalent

Two years of pharmacy experience required, preferred in a hospital setting

Preferred Education and Experience

Graduate of ASHP accredited pharmacy technician program,

associates degree, or equivalent experience preferred

Pharmacy experience of at least 3 years of pharmacy experience

with a history of pharmacy procurement preferred

Required Licensure and Certifications Registered Pharmacy Tech in the state in which the employee

works, PHARMTECH:ND

Preferred Licensure and Certifications

Active CPT-EXCPT or CPT-PTCB or CPHT certification in good

standing in the state in which the employee works as required by

the state

Required Minimum Knowledge, Skills,

Abilities and Training

• Knowledge of current health system pharmaceutical

practice as relates to non-pharmacy and pharmacy

purchasing, receiving, stocking, inventory and delivery.

• Knowledge of the standards, practices and tools relative to

inventory control, purchasing and contract compliance.

• Knowledge of the standards and regulatory requirements

JOB DESCRIPTION

Page 4 of 6 JOB DESCRIPTION MASTER TEMPLATE

applicable to pharmacy and non-pharmacy purchasing.

• Knowledge of the functionality and application of Pharmacy

computer system(s).

• Knowledge of the sources and availability of medications,

biotechnology products, pharmaceutical supplies and

equipment and related items.

• Ability to effectively document all activities in accordance

with policies.

• Ability to identify and resolve discrepancies in a timely and

effective manner.

• Ability to read, understand and communicate in English

sufficient to perform the duties of the position.

• Ability to use office equipment and automated

systems/applications/software at an acceptable level.

• Ability to establish and maintain effective working

relationships as required by the duties of the position.

Overview

Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come.

CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services. CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota.

CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care.

Pay Range

$17.96 - $24.02 /hour

We are an equal opportunity/affirmative action employer.