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Job Title

Business Administrator I

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Administrator I serves as a Strategic Partner and manages the full range of business activities. Reviews and approves business documents, develops, monitors, and reports on accounts, budgets, and other quantitative data for assigned customer units with limited supervision .

Essential Duties/Tasks:

+ Strategic Partner - Serves as strategic partner for multiple departments within the AABS customer base. Serves as key contact for assigned department heads/liaisons for accounting and budget questions for the department. Meets with the department head at least quarterly (often monthly) to discuss end of month financial reports, status of accounts and budgets. Reviews monthly account reconciliations and analyzes transactions to identify and resolve errors. Maintains department chart of accounts (in FAMIS and Laserfiche) to meet department needs including advising department heads and liaisons on account/budget strategy and making projections . Assists the department head and AABS management in the development of annual budget documents. Communicates with Human Resources & Payroll team on pending personnel actions that have a financial impact. Ensures effective communication is maintained with department. Maintains knowledge of FAMIS/Canopy, Workday, Compass, JitBit, Laserfiche, and other systems used by AABS to stay informed of customer items. Communicates across the accounting team to help troubleshoot issues that arise in day-to-day communications with the department staff. Assists accounting management during times of re-organization or account/budget moves. Participates in the AABS Strategic Partner working group to back-up other strategic partners and provides best practices/updates for other team members in order to create a consistent customer experience across all departments served by AABS. Approves costing allocation requests in Workday, PCTs (payroll corrections) and DCRs (expense corrections) in FAMIS/Canopy. Prepares DBRs (department budget requests) on behalf of the customer. Tracks and updates UFOs (unit financial obligations) in FAMIS as needed. Trains staff on new and existing business procedures and interprets policies and regulations for staff.

+ General AABS Expectations/Customer Service - Answers questions from customer staff and leadership on financial rules, guidelines, and procedures. Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and unusual problems. Maintains general knowledge of all departments served by AABS, to include an understanding of the business activities of each unit. Exercises discretion and independent judgment to propose solutions to complex, non-routine situations. Provides excellent customer service. Handles assigned e-mail correspondence and telephone inquiries about travel, AP, purchasing, etc. Provides one-on-one training with AABS customers as requested. Presents at group training sessions. Maintains broad knowledge/understanding of payroll and human resource issues enough to redirect customers to the appropriate contact as needed. Mentors AABS team members on customer service expectations. Communicates and distributes information on guidelines and procedures pertaining to AABS processes and procedures. Participates in department staff meetings and professional development courses as necessary. Trains other staff and student workers. Serves as the backup for other business staff as needed.

+ Maintains, Interprets, and Documents (as needed) Relevant TAMU Rules, Processes, Procedures, and Systems - Maintains a detailed understanding of TAMU rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, Workday, Laserfiche, etc.) that are needed to carry out business on a daily basis. Assists departments with navigating these items in an efficient way and provides interpretations on these rules when necessary. Assists with documenting/updating AABS internal processes and procedures in Confluence and AABS online Customer Reference Manual.

+ Supervision - Supervises and coaches assigned staff. Manages personnel activities including developing/updating position descriptions, annual evaluations, disciplinary documents, etc. for assigned staff. Approves leave for assigned staff in Workday. Communicates with employees regarding personnel policies and procedures and identifies training needs. Resolves staff conflicts. Participates in the hiring and training of subordinate business staff and student workers.

+ Review and Approve Documents - Serves as the reviewer/final approver for purchasing and accounts payable documents in AggieBuy for assigned departments. Maintains thorough understanding of TAMU Guidelines for Disbursements and can apply to accounts payable and payment card transactions. Knowledgeable about TAMU procurement rules and processes. Reviews documents to ensure that contracts and purchase orders are established and executed when necessary . Reviews and approves travel requests and travel expense reports in Concur for assigned departments for compliance with university guidelines and appropriate usage of various fund types. Serves as back-up approver for payment card expense reports in Concur.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

+ Bachelor’s degree or equivalent combination of education and experience.

+ Five years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

+ Knowledge of TAMU fiscal and administrative procedures.

+ Proficiency with Microsoft Office products, particularly with Outlook, Excel, and Word.

+ Knowledge of Business Objects and utilizing the data in the creation and maintenance of reports.

+ Outstanding professionalism with customers and colleagues.

+ Precise attention to detail in daily work.

+ Ability to effectively supervise and coach others, including setting performance standards and conducting periodic performance reviews.

Knowledge, Skills, and Abilities

+ Planning and organizational skills.

+ Ability to prepare and deliver presentations.

+ Ability to work in any environment.

+ Ability to multi-task and work cooperatively with others.

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal and communication skills.

Other Requirements and Factors:

+ Work beyond a normal 40-hour work week may be required on occasion to meet deadlines. May require infrequent overnight travel out of town.

+ This position is security sensitive.

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatic enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.