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Specialist, Accounts Payable Nampa - Staff

Opened: Jul 02 2025 MST

Anticipated Close Date: Jul 23 2025 MST

Contract Length:

N/A

Reports To:

Manager II, Purchasing/Payroll/Fixed Assets

Position Status:

FT - Full-Time

Posted Pay Range:

$16.22 - $20.27

Keep CWI Running Smoothly as an Accounts Payable Specialist!

Are you a detail-oriented accounting professional who enjoys working with numbers, solving problems, and ensuring timely payments? The College of Western Idaho (CWI) is seeking an Accounts Payable Specialist to manage invoice processing, P-card auditing, and vendor relations—all while supporting the financial integrity of the institution.

Why Join CWI?

At CWI, we are committed to operational excellence and student success. As an Accounts Payable Specialist, you’ll play a vital role in maintaining accurate financial records, supporting internal departments, and ensuring vendors are paid promptly and correctly.

Benefits:

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including:

+ Premium healthcare plans

+ 11%+ employer retirement contributions

+ Tuition discounts

+ Generous personal leave

+ Opportunities for professional development

Financial Operations with Purpose:

+ Process invoices, check requests, and electronic payments with accuracy and efficiency

+ Administer and audit the college’s P-card program

+ Ensure compliance with institutional, state, and federal financial policies

Impactful Work in Higher Education:

+ Support faculty, staff, and vendors with timely and professional service

+ Maintain accurate records and assist with year-end audits

+ Contribute to the financial health and transparency of the college

Collaborative & Detail-Oriented Environment:

+ Work closely with departments across campus

+ Provide training and support on P-card usage and financial procedures

+ Maintain vendor files and ensure accurate 1099 reporting

Key Responsibilities:

Invoice & Payment Processing

+ Review invoices and check requests for proper documentation and coding

+ Enter vouchers into the Colleague ERP system

+ Prioritize and process payments according to terms

P-Card Program Administration

+ Audit transactions and ensure timely submission of approvals

+ Provide training to cardholders, approvers, and accounting staff

+ Monitor compliance with college policies

Vendor & Account Management

+ Respond to vendor and staff inquiries

+ Reconcile accounts payable transactions and general ledger entries

+ Maintain vendor files and prepare 1099s

Audit & Reporting Support

+ Provide documentation for year-end audits

+ Administer office supply and business accounts

+ Perform account reconciliations and assist with reporting

What We’re Looking For:

+ Associate’s degree in Accounting or Bookkeeping, or equivalent experience

+ Minimum 1 year of experience processing accounts payable using an ERP system

+ Prior experience in higher education accounting (preferred)

+ Knowledge of accounts payable systems, general ledger procedures, and basic accounting principles

+ Experience with Colleague ERP (preferred)

+ Strong mathematical and data analysis skills

+ Highly organized, accurate, and deadline-driven

+ Able to work independently and collaboratively in a fast-paced environment

+ Strong communication and customer service skills

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.