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NY HELP Yes

Agency State Comptroller, Office of the

Title Senior Administrative Analyst (SG-18), Administrative Analyst Trainee 2 (SG-16), Administrative Analyst Trainee 1 (SG-14) (NYHELPS)Item# 06903

Occupational Category Administrative or General Management

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

State NY

Zip Code 12236

Duties Description Procurement Management• Assist with the procurement process for investment-related systems and services from end-to-end, including Requests for Proposals (RFP) and Requests for Information (RFI). • Assist with identifying procurement needs, developing specifications, and coordinating meetings. • Assist with drafting and reviewing procurement evaluation documents and support internal stakeholders with the procurement evaluation process.• Assist Legal staff with negotiating agreements and with the review of draft memorandums and other required documentation.• Review, process, and reconcile invoices; ensure invoices are accurate, paid timely, and are compliant with agency policies. • Prepare and submit purchase requests to OSC’s Division of Finance and Administration (Finance).• Utilize the procurement card for non-stock order office supplies and special purchases for the division; reconcile statements and maintain accurate records.• Utilize the Statewide Financial System (SFS) to process and track expense reports and reimbursements.• Act as liaison between PICM and Finance to ensure procurement matters are complete, accurate, and documented. • Maintain and update a centralized database/tracking system of contracts, purchase orders, invoices, etc. General Administrative Support• Schedule meetings and reserve conference rooms; resolve complex scheduling issues; add external guests to the Visitor Management System (VMS). • Handle telephone calls, visitors, and routine inquiries; refer callers and visitors to appropriate staff. • Ensure efficient workflow by developing and implementing electronic record-keeping systems and controls; manage central files, printing, inventory, and other support operations.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program.For appointment to the Administrative Analyst Trainee 1, equated to SG-14, you must have:• A Bachelor’s or higher degreeFor appointment to the Administrative Analyst Trainee 2, equated to SG-16, you must have:• A bachelor's degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.For appointment to a Senior Administrative Analyst SG-18, you must have:• A bachelor's degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Competitive Minimum QualificationsYou must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 52.6 and/or 70.1 of the Civil Service Law.Transfer:For 52.6 and/or 70.1 transfer to a Senior Administrative Analyst, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-16 or above. SG-14 or above for a Trainee 1, SG-12 or above for a Trainee 2, depending on qualifications. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.55b/55c Program appointment:This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)Traineeship salary information: The position may be filled at the Administrative Analyst Trainee 1 equated to SG-14 ($53,764), Administrative Analyst Trainee 2 equated to SG-16 ($59,994), or full performance Senior Administrative Analyst SG-18 ($66,951) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable. Candidates hired at the trainee level will be advanced to the full performance Senior Administrative Analyst SG-18 following successful completion of the traineeship.

Additional Comments Knowledge, skills, and abilities: • High ethical standards and commitment to the fiduciary responsibilities of a pension fund.• A minimum of one year of financial and/or procurement experience including the reconciliation of accounts/invoices, purchasing, and RFP/RFI generation. • Excellent communication and interpersonal skills; exhibits professionalism, tact and diplomacy; thrives in a collaborative environment and is a team player. • Meaningful discretion and sound judgement when handling confidential and sensitive information and materials. • Exceptional time management skills with a proven ability to meet deadlines.• Strong analytical and problem-solving skills. • Displays a high degree of independence and self-direction. • Proficient with Outlook, Excel, Teams, Word, Adobe, SFS, etc.Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:• A state pension with vesting after five years’ service• Comprehensive medical, dental and vision insurance available to all employees and their dependents• Flexible spending accounts for dependent and health care• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance• Public Service Loan Forgiveness (PSLF)• NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• Holiday and paid time off• Shift and geographic pay differentials• A committed continuous learning environment• Informational Brown Bag sessions • Wellness at Work Programs to promote employee health and wellness• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas• And much more

Some positions may require additional credentials or a background check to verify your identity.

Name Brittany Pebler

Telephone 5184741924

Fax (518)-486-6723

Email Address [email protected]

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:https://www.osc.ny.gov/jobs/openings/senior-administrative-analyst-trainees/072542Reference Item #06903-BEP on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments. If you have questions about this vacancy, please contact this Division representative: Division Contact: Shari BurnettEmail Address: [email protected]