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Description We are looking for a skilled Legal Secretary to join our team in Santa Ana, California. This position offers the opportunity to support attorneys in a dynamic and nationally recognized defense firm, specializing in general liability, premises, and product liability cases. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to delivering high-quality administrative support.

Responsibilities:

• Provide administrative assistance to attorneys, managing a 3:1 or occasionally 4:1 desk setup.

• Handle extensive state and federal e-filing processes to ensure timely submission of legal documents.

• Prepare and format legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), along with client correspondence.

• Process attorney expenses using platforms such as ProRiver, ensuring accuracy and efficiency.

• Coordinate and manage attorney calendars, ensuring all deadlines and appointments are tracked effectively.

• Maintain proficiency with document management systems, such as iManage, to organize and retrieve case files.

• Support office operations by contributing to general administrative tasks and fostering team collaboration.

• Work a flexible 37.5-hour work week, with options for hybrid scheduling (3 days in office, 2 remote). Requirements • A minimum of 5 years of experience in a legal secretary or similar administrative role.

• Proficiency in handling state and federal e-filing processes.

• Familiarity with document management systems like iManage is preferred but not required.

• Strong organizational and multitasking skills to manage multiple attorney assignments.

• Experience preparing legal documents, including TOAs and TOCs.

• Knowledge of calendaring systems and coordination tools, such as CompuLaw.

• Excellent written and verbal communication skills.

• Ability to work independently while maintaining attention to detail in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .