• Office Specialist

    Robert Half Office Team (San Diego County, CA)


    Description

    Robert Half is seeking a highly organized and detail-oriented Office Specialist to provide essential support across various administrative functions within the organization. This role is perfect for individuals with strong multitasking skills, a proactive mindset, and the ability to maintain a professional demeanor in a fast-paced environment. The Office Specialist will play a key role in ensuring the efficient day-to-day operations of the office, contributing to its overall success.

    Key Responsibilities

    + Provide administrative support, including organizing schedules, maintaining records, and preparing documents as needed.

    + Manage incoming and outgoing correspondence, including emails, phone calls, and physical mail.

    + Maintain and organize office files, ensuring accuracy and compliance with recordkeeping policies.

    + Order and manage office supplies, ensuring resources are stocked and available.

    + Assist with scheduling meetings, coordinating travel arrangements, and preparing meeting materials.

    + Act as a point of contact for inquiries, directing requests to the appropriate personnel.

    + Support the onboarding of new staff by preparing materials and coordinating orientations.

    + Perform data entry and basic reporting tasks to support office operations.

    + Monitor and ensure the cleanliness and organization of common office areas.

    + Provide additional assistance to team members and management as required.

    Requirements

    + 1-2+ years of experience in an administrative or clerical role, ideally within a professional office environment.

    + Excellent organizational, time-management, and multitasking abilities.

    + Strong communication skills, both written and verbal.

    + Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.

    + Ability to maintain confidentiality and handle sensitive information with discretion.

    + Detail-oriented with a commitment to producing accurate and high-quality work.

    + High school diploma or equivalent required; additional administrative or business education is a plus.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .