"Alerted.org

Employment Status: Staff

Description of Key Responsibility:

+ Manage the VPEMM’s daily calendar and schedule, including meetings with internal stakeholders and external partners, board committees, executive staff, and divisional leaders.

+ Prepare the VPEMM for meetings by compiling agendas, background materials, and briefing notes; attend key meetings to take and summarize notes and track follow-up items.

+ Serve as the primary point of contact and liaison for the VPEMM , ensuring professional and timely communication with students, faculty, staff, trustees, and external constituents.

+ Support project planning and tracking across the division, ensuring deadlines are met and details are managed.

+ Assist in the coordination and execution of divisional events, strategic planning retreats, and leadership meetings.

+ Maintain divisional files, organizational charts, and project documentation; oversee internal divisional communications as appropriate.

+ Handle confidential personnel, financial, and strategic matters with the utmost professionalism and discretion.

+ Coordinate logistics and materials for board committee meetings led by the VPEMM .

+ Proactively identify and implement improved systems for calendar management, meeting preparation, and communication flows.

+ Serve as a resource and occasional support to other units within the division as needed.

ADDITIONAL EXPECTATIONS

+ Occasional early mornings, evenings, or weekend hours may be required to support key events or board activity.

+ May represent the VPEMM or the division in cross-functional meetings.

+ Expected to proactively develop knowledge of College operations, priorities, and key stakeholders.

Education/Training:

Bachelor’s degree required. In lieu of a degree, a minimum of 5 years of progressively responsible executive-level administrative support may be considered.

Experience:

Preferred 3 years of experience supporting a senior executive in a fast-paced, professional setting. Higher education experience is preferred but not required. Must demonstrate prior success managing complex schedules, projects, and communications with minimal oversight.

Position Summary:

The Executive Assistant provides high-level, proactive administrative and strategic support to the Vice President for Enrollment Management and Marketing ( VPEMM ). This role requires an individual with exceptional judgment, discretion, and organizational acumen – someone who thrives in a fast-paced, high-stakes environment and brings clarity and calm to complex workflows. The ideal candidate will function as a true partner to the VPEMM , anticipating needs, managing competing priorities, and fostering seamless internal operations across the division.