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***This is a FULL-TIME, CONTRACTUAL C2 position*** *The University of Maryland, Baltimore (UMB) Health Sciences and Human Services Library (HSHSL)*seeks a dedicated and detail-orientated*Business Operations Specialist*to play a key role in the business and financial operations of the*Network of the National Library of Medicine (NNLM) Region 1 and NNLM Web Services Office (NWSO)*, an awarded federal grant/cooperative agreement. The NNLM, Region 1, provides funding, health information outreach and education for the following states in alignment with the HSHSL, provides funding, health information outreach and education for the following states in alignment with the National Library of Medicine(NLM) strategic plan: DC, DE, KY, MD, NC, NJ, PA, VA, and WV. NWSO provides technical support for the systems and programs of the regions, office, and centers of the NNLM. *This is a fixed-term contractual (Contingent II) position scheduled to work 40 hours per week and may be eligible for subsidized health benefits coverage. The position is contingent on funds being available at time of hire. This position is funded through a 5-year cooperative agreement from the National Library of Medicine, until April 30, 2026. The successful candidate will join a team in Year 5 of the current agreement, with library leadership planning a competitive proposal for a future cooperative agreement. This position requires a willingness and ability to travel.* This position will ensure compliance with organizational polices, grant requirements, and applicable regulations with duties related to finance, procurement, and research administration. The successful candidate will facilitate purchasing and procurement efforts, analyze and monitor grant budgets, prepare accurate financial reports, and collaborate closely with program directors and staff to support the effective management and implementation of grant-funded projects.** ** *BENEFITS (Contractual/C2 Employee):* UMB offers a comprehensivebenefits packagethat prioritizes wellness, work/life balance, and professional development. Contingent Category II staff receive a generous leave package that includes over 2 weeks of vacation each year, paid holidays, personal leave, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job).*/ /* *UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.* *PRIMARY DUTIES:* *Financial and Business Operations (50%)* * Manage cooperative agreements and subaward budgets such as reconciliation, budget preparation, and adjustments and corrections (Network of the National Library of Medicine, Region 1 and Network Web Service Office), ensuring alignment with sponsor funding requirements and grant programs organizational goals. * Monitor actual expenditures against grant budgets to identify variances and ensure compliance with grant restrictions. * Conduct financial forecasting and provide analysis to grant program directors to inform decision-making and resource allocation. * Meet monthly with program directors to review budgets. * Assist with budget modifications and ensure timely submission of budget adjustments to sponsors as necessary. * Perform analysis of grant program budgets, provide current and historical budget data to grant program expenditures. * Maintain and update financial records related to grants in the organization's financial management system. * Ensure accurate and timely tracking of revenue, expenditures, and reimbursements for grant-funded projects. * Process purchasing requests, invoices and payment requests related to grant programs and subaward project activities into financial systems. * Advise program directors on all financial transactions including purchases and subcontracting. * Prepare account reconciliations and financial statements to include actual budget variance explanations. *Grant Compliance & Reporting (25%)* * Maintain and ensure comprehension of current Federal, State, and sponsor guidelines and requirements. * Review Request for Application (RFA) for financial requirements. * Prepare and submit financial reports for grant programs in accordance with grant agreements, including quarterly, annual, and final reports. * Ensure all grant-related financial documentation is accurate and complies with organizational policies and sponsor guidelines. * Assist in the preparation of audits and ensure that all required documentation is maintained for audit readiness. * Track and report program expenditures, including payroll, operating expenses, and indirect costs. * Serve as liaison to UMB Sponsored Programs Administration (SPA) office in meeting all award reporting requirements. * Assist with reviewing and submitting carryforward documents and ad-hoc reporting requirements. *Collaboration & Support (15%)* * Collaborate with program staff to provide financial guidance and support for subawards. * Collaborate with program support coordinator on relevant grant financial and operational matters. * Provide/advise on budgetary matters and to align with program goals. * Support program administrators (Principal Investigator, Executive Directors, etc.) in interpreting financial information and addressing any budget-related inquiries or concerns. * Collaborate with the Library Business Operations Specialist to ensure proper budgeting and accounting for the operation of the NNLM, Region 1 and NWSO programs, as needed. *Continuous Learning and Improvement (10%)* * Stay current on regulations, trends, and best practices related to grant financial management, research including Federal and state regulations (e.g., OMB Uniform Guidance, GAAP). * Recommend and implement process improvements to enhance the efficiency and effectiveness of program financial management. Perform other duties as assigned.** *MINIMUM QUALIFICATIONS* * *Education:*Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Master’s degree preferred. * *Experience:*Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration. * *Preferred Experience:*Experience working with Federal grants such as NIH, HHS, etc. preferred. * *Other**:*Willingness and ability to travel.Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted. ** *KNOWELDGE, SKILLS, AND ABILITIES* Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. ** *HIRING RANGE:*$68,000 - $75,000 per year (Commensurate with education and experience) UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information. **Job:** **Reg or CII Exempt Staff* **Organization:** **Health Sciences & Human Services Library* **Title:** *Business Operations Specialist* **Location:** *null* **Requisition ID:** *250000OK*