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ADMINISTRATIVE COORDINATOR 1 (WAE)

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ADMINISTRATIVE COORDINATOR 1 (WAE)

Salary

$1,820.00 - $3,120.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

400-25-064

Department

DOC-Administration

Opening Date

07/22/2025

Closing Date

7/29/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

HEADQUARTERS OFFICES

Baton Rouge, LA

This position is located in the Pardon & Parole Board Department.

+ This position will serve as Administrative Program Specialist responsible for disseminating the mail to the appropriate area. Assisting in docket preparation with our pardon and parole staff. Creating and uploading decision forms, minute sheets, and agendas for weekly hearings. Creating, adding, and modifying data in IBM notes and Cajun.

+ We have live hearings here at our Baton Rouge location. Our staff works directly with the board of pardons & committee on parole to ensure the documents we are gathering and uploading are presented to the board, to aide in the decisions being rendered for our inmate population.

An ideal candidate should possess the following competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

+ Using Data:The ability to use relevant and valid data to inform a recommendation for action.

Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)

+ Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

+ Growth: Professional growth is encouraged at DOC through numerous avenues.

+ Benefits: DOC offers a generous benefits package including a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’sMAYbe an available benefit for certain positions upon meeting the policy requirements.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .

Job Duties and Other Information

+ Daily mail call outs- we get the mail twice a day once in the morning and afternoon

+ You will be working in our case management system through IBM notes and Cajun – inputting data in IBM notes and Cajun daily.

+ Main workload will be in all Microsoft applications (ex: Excel, Word, Access etc.).

THIS POSITION WILL BE FILLED AS A CLASSIFIED WAE

CLASSIFIED WAE : This position is a ‘when actually employed’ (WAE) position without benefits.

Exams and License Requirements

+ No Civil Service Test Score is required in order to be considered for this vacancy.

+ Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

+ Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

+ Failure to provide your qualifying work experience may result in your application not being considered.

Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make at each level over their career and not the amount we are allowed to pay a new hire.

To apply for this vacancy , click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.

+ IMPORTANT: In the supplemental questions section,applicants must authorizethe HR Office of DPS&C-Corrections Services to contact prior employers to check references under thePrison Rape Elimination Act (PREA),to be considered for employment, by answering ‘YES’ to the PREA question.

+ Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

+ There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has90 days from the closing dateof the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

+ Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

+ This Agency is a Drug Free Workplace.

+ To view and apply to any of our other postings we currently have available, click HERE.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For further information about this vacancy contact:

Megan Coco

Human Resources Department

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?

+ Yes

+ No

02

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

+ Yes, I understand. You may contact my employers, past or present.

+ No. Do not contact my employers, past or present, and DO NOT CONSIDER ME as a candidate for employment.

03

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

04

ADi: Explain your rating by providing specific and relevant examples in the box below.

05

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

+ 1= I have no experience and/or am uncomfortable focusing on customers

+ 2= I have limited experience or require assistance to focus on customers

+ 3= I can focus on customers

+ 4= I can focus on customers and help others improve their ability to focus on customers

06

FC: Explain your rating by providing specific and relevant examples in the box below.

07

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

08

UD: Explain your rating by providing specific and relevant examples in the box below.

09

How did you hear about this position?

+ Civil Service Website or social media

+ Recruitment Event

+ Newspaper Ad

+ DOC Website

+ DOC Employee Referral

+ LinkedIn

+ Indeed

+ ZipRecruiter

+ Glassdoor

+ Monster

+ Facebook/Instragram

+ Twitter

+ Other

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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