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Program Administrator - Project Leadership Institute (PLI).

Job ID

6449

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

Position Overview

The SLAC National Accelerator Laboratory (SLAC) administers the Department of Energy's (DOE) Project Leadership Institute (PLI). PLI is a development program at SLAC with a mission to cultivate successful DOE project delivery practitioners, through academic and experiential learning, to successfully deliver high profile, high-risk projects on behalf of the DOE's Office of Science.

We are seeking an experienced Program Administrator to support the PLI team with a broad range of operational and administrative duties. Reporting directly to the PLI Director, the administrator plans, executes, and tracks business operations for the PLI program including applicant and cohort management, financial oversight and budget management, operational leadership, as well as data and systems development.

SLAC is a U.S. Department of Energy (DOE) laboratory _operated by Stanford University and based in Menlo Park, CA._

Your specific responsibilities include:

+ Independently implement, administer and evaluate day-to-day activities and program for the Project Leadership Institute (PLI) functional area by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.

+ Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

+ Analyze and interpret policies; develop, revise and implement procedures for program or function.

+ Represent the program or function as the key contact and subject matter expert.

+ Lead the logistical strategy and execution for complex, multi-day national events, including venue evaluation, vendor management, and travel coordination.

+ Manages program finances through multiple funding sources

+ Reviews event expenditures and advises financial adjustments

+ Manages travel, lodging, and speaker reimbursements.

+ Manages applicant communications and records

+ Administer the cohort selection process

+ Manages and maintains the PLI website and social media feeds

+ Coordinate and maintain the PLI program calendar

+ _Other duties may also be assigned_

To be successful in this position you will bring:

+ Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

+ Demonstrated ability to prioritize own work and multi-task.

+ Demonstrated excellent organizational skills.

+ Demonstrated ability to take initiative and ownership of projects.

+ Ability to communicate effectively both orally and in writing.

+ Ability to routinely and independently exercise sound judgment in making decisions.

+ Demonstrated experience working independently and as part of a team.

+ Relevant subject matter knowledge.

+ Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:

None

SLAC employee competencies:

+ Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.

+ Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.

+ Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

+ Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

+ Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

+ Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages

+ Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.

Physical requirements and Working conditions:

+ Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

+ Given the nature of this position, SLAC is open to on-site and hybrid work options

+ Must be able to travel domestically for up to 1 week per month.

Work standards:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

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+ **Classification Title: Administrative Services Administrator 1**

+ **Grade: H, Job code: 4121**

+ **Employment Duration: Regular Continuing**

_The expected pay range for this position is $99,015 - $126,383 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs._

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.