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Summary This position is located in the Architect of the Capitol, (AOC), Office of the Chief Of Operations, Superintendent, House Office Buildings (HOB), Assistant Superintendent, Client Services Division. This position provides administrative support and timekeeper assistance for the division. Responsibilities The tour of duty for this position is 8:00 a.m. - 4:30 p.m. The individual selected for this position will: Office Activities: Responds to requests for information via mail, phone or in-person; gathers documents and researches data as requested. Receives and controls incoming correspondence. Reviews outgoing correspondence reports, memorandums, for format, grammar and punctuation and removes typographical errors. Ensures that electronic and paper records are properly organized, managed, retained in accordance with the approved records schedule and protected. Maintains the division records management system, performing appropriate records management activities to ensure safeguarding and protection of Personally Identifiable Information (PII) and confidential records. Participates in operational or planning meetings to discuss program or project milestones and activities and develops minutes and records of meetings and pending issues. Keeps minutes of meetings and prepares administrative reports and prepares PowerPoint presentations and memoranda as required. Receives incoming calls and and handles customer inquires and visitors in a responsive and professional manner. Schedules meetings on the supervisor’s calendar and coordinates meetings to include, reserving rooms for meetings; agenda preparation, note taking and room set up. Assists with the requisitioning of office supplies, office equipment repairs and printing services. Timekeeping Support: Provides guidance on time and attendance issues and ensures the accuracy of timesheets. Reviews timesheets and identifies discrepancies. Provides advisory services to division supervisors and employees and make recommendations for resolving payroll problems. Compiles and enters data from timesheets and other required documentation into GovTA. Keeps track of the alternate work schedules and ensures participation is in compliance with agency policies. Responsible for processing separations and/or terminations through GovTA. Responsible for ensuring timesheets are validated and certified before transmittal. Conducts timesheet corrections as necessary. Monitors leave usage and conducts leave audits as required. Responds to all levels of individuals and provides technical and general information to managers, employees and the general public regarding rules, regulations and procedures for pay and a variety of other payroll matters. Requirements Conditions of Employment Your resume and question responses must demonstrate the job-related KSAs You must meet the definition of specialized experience. “To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States.” Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-05 grade level must have at least 52 weeks of specialized experience equivalent to the GS-04 grade level in the Federal service. Specialized experience for this position includes Responds to (1) requests for information via mail, phone or in-person; gathers documents and researches data as requested. (2) Serves as point of contact for time and leave processing on GovTA (Ex: enters time and attendance data, identifies discrepancies, and monitors leave usage and conducts leave audits) in designated divisions. Candidates for the GS-06 grade level must have at least 52 weeks of specialized experience equivalent to the GS-05 grade level in the Federal service. Specialized experience for this position includes: Specialized experience is defined as having experience providing a variety of services to the occupants of the U.S. House Office Buildings including: 1.) supporting the daily operations of the building; 2.) conducting inspections for cleanliness and maintenance; and 3.) having experience using systems to maintain data and records. Candidates for the GS-07 grade level must have at least 52 weeks of specialized experience equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes: Specialized experience for this position is defined as having experience (1) Responding to requests for information via mail, phone or in-person; gathering documents and researching data as requested; and (2) Serving as point of contact for time and leave processing on GovTA system, (ex: entering time and attendance data, identifying discrepancies, and monitoring leave usage and conducting leave audits.) in designated divisions. Education Education (Substitution of education in lieu of specialized experience): Successful completion of a full 4-year course of study in any field leading to a bachelor's degree. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. -OR- Combination of Education & Experience: An equivalent combination of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5. This combination must have equipped you with the necessary knowledge and/or experience to successfully perform the duties of this position. NOTE: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. Special Instructions for Foreign Education: Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment. Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc\_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.