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Details

**Open Date** 07/22/2025

**Requisition Number** PRN16164N

**Job Title** UU Student - Admin/Clerical

**Working Title** Faculty Affairs Student Assistant (Work-Study)

**Job Grade** SJ

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 10-19

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

Flexible daytime hours between 8am–5pm, Monday through Friday, to accommodate student class schedules.

**Is this a work study job?** Yes

**VP Area** U of U Health - Academics

**Department** 00877 - Radiology Clinical

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $15.00 - $16.00/hr

**Close Date** 10/22/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Department of Radiology and Imaging Sciences is seeking a detail-oriented and proactive **Work-Study Student Assistant** to support its **Faculty Affairs team** . This position provides hands-on experience in academic administration within a dynamic medical school department. The student will help coordinate and track faculty hiring processes, maintain confidential records, assist with onboarding documents, and support communication efforts between faculty, hospital credentialing, and university administration.

Ideal candidates will have strong organizational skills, professional communication, and the ability to manage multiple tasks with discretion and accuracy. This is an excellent opportunity for students interested in academic medicine, human resources, public administration, or higher education.

Responsibilities

Responsibilities:

+ Track and organize faculty recruitment materials and hiring checklists

+ Assist with preparing offer letters and memos using templates

+ Support onboarding processes, including license and credentialing submissions

+ Communicate with faculty, staff, and university offices in a professional manner

+ Maintain databases and spreadsheets to track progress on faculty appointments

+ Help draft and format internal documents, reports, and emails

+ Assist with digital file management and scheduling tasks

+ Other administrative duties as assigned to support the Faculty Affairs Director

+ Assists in any social media or internet postings.

Minimum Qualifications

Minimum Qualifications:

+ Must be a current University of Utah student approved for **Federal Work-Study**

+ Strong written and verbal communication skills

+ Ability to work with confidential information with discretion

+ Detail-oriented with strong time management and organizational skills

+ Proficient in Microsoft Word, Excel, and Outlook

+ Interest in learning about academic administration and health sciences

Preferences

+ Experience with Google Forms, DocuSign, or Microsoft Planner is a plus

+ Previous administrative or office support experience preferred

+ Familiarity with academic or clinical environments a plus

Special Instructions Summary

Special Instructions:

Please attach a resume and brief cover letter outlining your interest in the position and any relevant experience.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.