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Position Title:

Administrative Assistant/Data Specialist

Job Description:

HINDS COMMUNITY** **COLLEGE

Job** **Descriptions

JOB TITLE: Administrative Assistant/Data Specialist** **REPORTS TO: Pamela F. Williams

DEPARTMENT: TRIO

EXEMPT:

VICE** **PRESIDENT:** **Vice President of Career and Technical Education, Sponsored Grants, and HBCU Initiatives

GENERAL STATEMENT OF THE** **FUNCTION

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students.

QUALIFICATIONS** **REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR** **EXPERIENCE

An Associate’s degree is required, but a Bachelor’s degree is desired in Business or a related area with three years of secretarial or office management experience

**ESSENTIAL DUTIES AND RESPONSIBILITIES** , include the following. Other duties may be assigned.

At least 3-5 years of experience in office management; Must have experience with spreadsheets, budgets, and reports; Skills and training in purchasing; Experience with data collection and maintaining files and records; Excellent oral and communication skills; Ability to manage multiple projects simultaneously, taking initiative as needs arise; Must be highly motivated, detail-oriented, resourceful, organized, and efficient; Must have the ability to lead and manage others; Ability to track, report and analyze data; Work independently and have the ability to work collaboratively with other areas within the college. Assist with input of student and staff data for reporting requirements; Proficient in Microsoft Office Suites, Outlook, Workday, and Canvas. Knowledge of US Department of Education regulations on TRIO Projects. Perform any other related duties as assigned. **Knowledge of and familiarity with at-risk ethnic minority groups and low-income persons are mandatory.**

Maintain knowledge of diversity-related issues, legislation, and best practices.

**SUPERVISORY** **RESPONSIBILITIES:** None

PHYSICAL** **DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit.

The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK** **ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities in the outdoors and off site.

We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results **.**

Mission

Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession.

Vision

Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values

Hinds Community College aspires to the following IDEALS:

+ Integrity

+ Diversity

+ Excellence

+ Accountability

+ Leadership

+ Stewardship

In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities.

The following have been designated to handle inquiries regarding these** **policies:

**EEOC Compliance:** The Office of Human Resources

Box 1100 Raymond MS 39154; Phone: 601-857-3396 or Email: [email protected] .

**Title IX** : Associate Vice President Student Services, Title IX Coordinator

Box 1100 Raymond MS 39154; Phone: 601-857-3353 or Email: [email protected] .

Full Time/Part Time:

Full time

Position Type:

12 Month 260 Days

Job Classification:

Hinds

Scheduled Hours:

40