"Alerted.org

TITLE: Office Assistant 1 (keyboarding) (NY HELPS)

UNIT: 02

CLASS: Competitive*

SALARY: $36,232

DATE POSTED: 7/22/2025

POST UNTIL: 8/06/2025

DESCRIPTION

Our university boasts a vibrant community of over 75,000 alumni, and we are committed to fostering lasting connections between our graduates and alma maters. We recognize the pivotal role our alumni play in shaping the university's future. The Office of Alumni Engagement is at the forefront of fostering meaningful connections with our vast network of over 75,000 alumni. We believe in harnessing the wealth of skills, experience, and generosity within our alumni community to enhance the overall strength and reputation of our institution.

To learn more about the University and the Department, please visit https://suny.oneonta.edu/ and https://oneontaalumni.com.

Key Responsibilities

The Office Assistant 1 (keyboarding) position provides crucial administrative support to the staff in the Office of Alumni Engagement. The position is responsible for handling the following:

+ Operate various communication systems, such as phones and email, to respond to general inquiries.

+ Process and distribute mail (code appropriately for postage and delivery).

+ Maintain Brick Garden records, mockups, and correspondence.

+ Support volunteer and event data coding in Raiser's Edge.

+ Create nametags, prepare Red's Party Packs, and maintain inventory.

+ Maintain, update, and correct records and files, including maintaining various listings for mail service purposes.

+ Process condolence mailings and event reconciliations.

+ Maintain LinkedIn group approvals and alumni business data.

+ Attend staff meetings and take/distribute notes.

Job Requirements:

Competitive Qualifications:

The successful candidate must be reachable on the full-time, permanent Civil Service list for Office Assistant 1 (Keyboarding), have held the permanent title of Office Assistant 1 (Keyboarding) in the past or be eligible to transfer into the title.

Non-Competitive Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position:

There are no minimum education or experience requirements for this position.

Preferred Qualifications:

+ Experience working in an office setting

+ Attention to detail

+ Organizational skills, and

+ Verbal communication.

Additional Information:

This is a full-time, permanent position.

*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle."