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Job Title

Program Specialist III

Agency

Texas A&M University

Department

School of Engineering Medicine

Proposed Minimum Salary

$4,812.00 monthly

Job Location

Houston, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

The School of Engi n e er ing Medicine in col laboration with Texas A&M Col lege of Engi n e er ing , Texas A&M School of Medicine and the state’s top-ranked Houston Methodist Hospital offer an innovative medical school program called ENMED . This program was established to transform healthcare through translational interdisciplinary research, the development of medical technologies, and the development and training of “ Physicianeers .” ENMED delivers a revolutionary blended curriculum with focus on innovation and entrepreneurship where students receive a Doctor of Medicine and Master of Engi n e er ing degree in the same four years.

What we want

The Program Specialist III for the School of Engineering Medicine (EnMed), under general supervision, performs moderately complex administrative and supervisory work related to key faculty-related functions to include hiring, promotion, tenure, annual review, and data management. This position ensures accurate faculty records, supports academic reporting, coordinates internal processes for faculty success, and facilitates compliance with university and system-wide regulations. The role collaborates across departments and committees to maintain operational excellence in faculty affairs.

What you need to know

Salary: $4,812 monthly

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education and Required Experience

+ Bachelor’s degree or any equivalent combination of training and experience.

+ Four years of experience in office administration or project management in a higher education environment, to include a minimum of two years of experience in faculty affairs-related matters

Preferred Qualifications

+ Master’s degree

+ Four years of experience in faculty affairs in a higher education setting.

Knowledge, Skills, and Abilities

+ Working knowledge of spreadsheet, presentation, and word processing software programs. Ability to multitask and work cooperatively with others. Oral and written communication skills.

Responsibilities

Faculty Hiring

+ Responsible for the administrative coordination of faculty recruitment and hiring: Manage the faculty hiring process using the faculty online hiring workflow system; includes development of offer letters in collaboration with Department Heads, distributing and collecting required paperwork to prospective hires, checking for accuracy and routing all faculty hiring paperwork through the appropriate Department Heads and Deans for review and approval and uploading approved forms into the hiring workflow system.

+ Manage prospective faculty interviewing process with deans.

+ Maintain accurate records on faculty recruiting, hiring, and partner placement.

+ Assist with joint, adjunct and affiliate faculty appointments including Statements of Expectation between EnMed and college partners

+ Assist with preparing reappointment letters

+ Create and maintain confidential faculty files according to record retention rules.

Faculty Promotion, Tenure, and Annual Review

+ Responsible for the administrative coordination of the tenure, promotion, and annual review process of all school faculty.

+ Train/mentor departmental support staff in processes for dossier preparation and submission .

+ Review dossiers for promotion, tenure with promotion, mid-term tenure review, and tenure on arrival for submission and transmittal to Faculty Affairs.

+ Manage meetings and workshops related to these processes as requested.

+ Provide school-level administrative support for the faculty annual review process.

+ Communicate to department heads and administrators changes in university/school guidelines as they relate to faculty.

+ Serve as the liaison with departments, offices, and affiliates to ensure accurate and up-to-date faculty data.

+ Manage and maintain databases of faculty credentials, appointments, and official documentation.

Faculty Data

+ Maintain the school’s faculty database, develop, and produce routine and ad hoc reports

+ Perform analyses; generate reports, charts/graphs, and presentations based on the data

+ Review the annual faculty reconciliation data provided by Faculty Affairs

+ Coordinate completion of credentialing requests/processes with departments/programs

+ Update and review IPEDS faculty data

+ Ensure compliance with Texas A&M University policies, school policies, and accreditation standards.

+ Interprets policies, rules, and regulations, and ensures they are followed.

Admin Support

+ Support for all faculty development trainings, workshops, conferences, receptions, and award programs. Assists with trainings and development of materials for presentations.

+ Provide training to faculty and staff on faculty activity systems and evaluation procedures.

+ Plan and coordinate moderately complex logistical and administrative support for special events, meetings, or long-term initiatives as needed.

+ Coordinate faculty award nominations, documentation, and presentations.

+ Assist in resolving highly sensitive and confidential administrative matters such as open records requests and faculty grievances.

+ Maintain and update school policies on the websites.

+ Draft and distribute communications and announcements related to faculty affairs.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.