• Executive Assistant

    Robert Half Office Team (Kalamazoo, MI)


    Description

    We are looking for a detail-oriented Executive Assistant to join our team in Kalamazoo, Michigan. In this Contract to permanent position, you will play a pivotal role in providing high-level administrative support to executives, ensuring seamless coordination and communication within the organization. This role is ideal for someone with a proactive mindset and exceptional organizational skills, ready to contribute to the success of a non-profit organization. Must be able to see and plan 5-10 steps ahead and organize hectic schedules seamlessly. Hybrid schedule. M-F, full time.

    Responsibilities:

    • Manage executive calendars by scheduling meetings, appointments, and events, ensuring optimal time management.

    • Coordinate conference calls and virtual meetings using tools such as Cisco Webex Meetings.

    • Prepare and edit correspondence, reports, and presentations with a high level of accuracy.

    • Handle travel arrangements and expense reporting through systems like Concur and ADP.

    • Maintain and update CRM records to support effective client and stakeholder management.

    • Utilize Kronos Timekeeping System to oversee time tracking and related administrative tasks.

    • Assist in organizing and managing internal communications to enhance workflow efficiency.

    • Support the planning and execution of organizational events and initiatives.

    • Act as a liaison between executives and other departments, ensuring clear and effective communication.

    • Provide general administrative support, including filing, data entry, and record management.

     

    Requirements • Minimum of 2 years of experience in an executive assistant or similar administrative role.

     

    • Proficiency in tools such as Cisco Webex Meetings, Concur, ADP, and Kronos Timekeeping System.

    • Strong organizational skills and the ability to manage multiple priorities effectively.

    • Excellent communication skills, both written and verbal, with attention to detail.

    • Experience with CRM systems and calendar management.

    • Ability to maintain confidentiality and handle sensitive information with discretion.

    • Familiarity with financial services and reporting processes.

    • Proven ability to work independently and collaboratively in a fast-paced environment. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .