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NY HELP Yes

Agency State Comptroller, Office of the

Title Program Aide, SG-13 (NYHELPS)Item#07159

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 13

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

State NY

Zip Code 12236

Duties Description • Assists with Bureau Programmatic Activities (Personnel/Engagement)o Assist in recruitment activities, i.e., scheduling interviews, checking references, etc.o Reconcile all interview notes and hiring documentation for completed staffing nominations.o Maintain electronic filing system of staffing appointments via FileNet.o Upload post-appointment documentation documents into FileNet within two weeks of appointment.o Maintain and update Personnel Unit electronic folders, to include scanning.o Provide phone/mail coverage and forward correspondence to appropriate staff as needed.o Central canvass – canvass/code Civil Service lists/resume submissions for RS central canvass titles. Work with the lead for the central canvass, schedule interviews and receive documentation related to the central canvass. Documents are reviewed for accuracy and completeness and posted to the appropriate request to fill folder within three days of receipt. Candidates are contacted for follow-up information as needed.o Organize, process, and track employee performance related documentation for the division.o Review, evaluate and analyze reports and documents specific to the program as assigned.o Assist in the planning of employee engagement and/or employee recognition initiatives, offering input, feedback, and logistical support as requested.o Act as backup to other Program Aides in the bureau.o Other duties, as assigned.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller. Civil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:Non-Competitive Qualifications for appointment under NY HELPS Program:Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.Competitive Minimum Qualifications:You must be currently reachable on the appropriate eligible list for this title, or eligible totransfer to this title under Section 70.1 of the Civil Service Law.70.1 Transfer:For 70.1 transfer to a Program Aide, SG-13, you must have one year of permanent competitive service in an approved title allocated to SG-11 or above.To determine if your current Civil Service title is eligible for transfer to this title, visit theCareer Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade. Non-Competitive Promotion (NCP) Qualifications:You must be a qualified employee of the Office of the New York State Comptroller and have at least one year of permanent competitive or 55-b/55-c service in a clerical, keyboarding or paraprofessional qualifying title. If the number of interested candidates who meet the promotional qualifications is three or less, the agency; at its discretion, may nominate one or more of the candidates for a noncompetitive promotion without further examination under the provisions of Section 52.7 of the Civil Service Law.55b/55c Program appointment:This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, skills, and abilities: • Strong organizational and interpersonal skills.• Flexibility and responsiveness.• Proficient with Microsoft Office applications and Office 365.• Capable of quickly learning and adapting to new software applications.• Professional and confidential manner.• Effective oral and written communication skills.• Ability to establish working relationships with a variety of people at all levels of the organization.• Ability to work on multiple projects with different managers, prioritize tasks and meet deadlines.• Willingness to support and contribute to an inclusive and collaborative environment.Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:• A state pension with vesting after five years’ service• Comprehensive medical, dental and vision insurance available to all employees and their dependents• Flexible spending accounts for dependent and health care• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance• Public Service Loan Forgiveness (PSLF)• NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• Holiday and paid time off• Shift and geographic pay differentials• A committed continuous learning environment• Informational Brown Bag sessions • Wellness at Work Programs to promote employee health and wellness• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas• And much more

Some positions may require additional credentials or a background check to verify your identity.

Name David Heaphy

Telephone (518)474-1924

Fax (518)486-6723

Email Address [email protected]

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:https://www.osc.ny.gov/jobs/openings/program-aide/072544Reference Item #07159-DJH on your cover letter for proper routing. Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.If you have questions about this vacancy, please contact this Division representative: Division Contact: Caitlyn ZautnerEmail Address: [email protected]