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NY HELP Yes

Agency Transportation, Department of

Title Office Assistant 1 (NY HELPS) - Region 7

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $36232 to $44828 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Jefferson

Street Address Jefferson County Residency

22430 State Route 342

City Watertown

State NY

Zip Code 13601

Duties Description Duties include, but are not limited to: • Sorting and distributing mail. • Maintaining records and files. • Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers. • Providing assistance to the Program Aide in the administration of the Residency program which may include Personnel, Purchasing, and Training activities such as: 1. Hiring and promoting employees, and employee orientations. 2. Assisting with ordering supplies, purchase orders, and vouchers. 3. Tracking and entering TRINFO data. 4. Reviewing employee's time in MMS/LATS ensuring flex time, overtime, recalls, meal allowance, and leave times are all correct; then sending approved MMS records to the Time and Attendance system. 5. Highway Work Permit entry. 6. Coordination of Residency Adopt-A-Highway program.Preferred candidate will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint and Outlook.Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:There are no minimum education or experience requirements for this title.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. Applicants must be currently authorized to work in the United States on a full-time basis.Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in. The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Lane, Office Assistant 3

Telephone

Fax

Email Address [email protected]

Address

Street NYSDOT-Personnel

317 Washington Street, 9th Floor

City Watertown

State NY

Zip Code 13601

Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R7-25-51 and last name in the subject line and referenced in the letter of interest no later than 08/07/25