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Assistant Accountant / Site Manager

About the Organization Welcome to HRDC, where you'll find us working to improve our neighbors' lives by building a better community in Bozeman, Livingston and Southwest Montana. We invite you to become part of our HRDC family whether you need help or are able to provide help.

We believe in building a better community through supporting our neighbors across Southwest Montana with nearly 50 different programming initiatives.

HRDC exists to instill hope, develop resources, design solutions, and change lives.

We envision a place where poverty has no impact because opportunity and quality of life are equally afforded to everyone.

EOE Statement HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.

All are encouraged to apply. At HRDC IX , we value lived experience and nontraditional backgrounds. Studies have shown that people are less likely to apply for jobs unless they believe they meet every one of the qualifications described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role.

Open Date 7/23/2025

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

Location Main Office

Description

If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly throughour website. If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.

Section I: Position Details

Job Opening Date:July 23, 2025

Job Status: This position is full time. HRDC also has a "Wellness Hours Policy" which encourages full-time staff to use up to 4 paid hours weekly to work on their wellness.

Wage:$26.00 - $28.00/hour

General Summary of Purpose of this Position:

Assist the RPM Program Manager and the RPM Accountant in the financial processes and site management of the Resource Property Management department and its managed properties. Assist in vendor management and accounts payable. Assist in rental revenue and accounts receivable. With progression to contributing in all monthly and yearly accounting and site management tasks of the RPM department. Assist in accounting systems such as accounts payable, accounts receivable, general ledger, rental revenue, cash receipts, and bank statements as required. Assist in property/asset audits and associated compliance monitoring components related to finances. Performs other assignments as required.

Primary Job Duties and Responsibilities:

1. Accounting/Financial Management (60%)

+ Process and record RPM accounts receivable and accounts payable transactions for properties managed/owned by RPM

+ Verify tenant A/R charges and maintain accuracy of tenant ledgers

+ Record tenant cash receipts

+ Process and transmit voucher payments on a monthly basis

+ Ensure revenue and expenses are credited/debited to the appropriate property/project

+ Review, arrange for approval/signing, and distribute checks along with necessary documentation on a bi-monthly basis

+ Prepare and submit property tax exemptions

+ Establishes and maintains RPM property accounts with vendors.

+ Approves new vendors and verifies existence

+ Understand and ensure compliance with fiscal policies and procedures

+ Performs various HRDC financial tasks to assist in maintaining proper internal controls.

+ Provide reports on compliance including key risk and performance metrics for Annual Compliance Review with government agencies

+ Prepare budgets for property owners, lenders, and government agencies

+ Provide reporting on program income and annual certification for the affordability period

+ Prepare projections as requested

+ Reconcile all vendor statements monthly and investigate and resolve issues with vendors concerning charges and account balances

+ Prepare financial statements and supporting documentation for all properties managed/owned by RPM, for both internal and external use Prepares Monthly Property Reports for property owners

+ Prepare Quarterly Reports and Interim Financial Statements for property owners and lenders

+ Compile data for annual audits and work with the independent auditors of individual properties

+ Compile data for portions of the annual HRDC agency audit

+ Responsible for maintenance of RPM General Ledger and accounting records on computerized system

+ Maintain journal entries, spreadsheets and accounting system data used for monthly closings

+ Complete required reporting associated with financials

2. Provides Resident Assistance (25%)

+ Handles requests for repairs and maintenance, completing Maintenance Request Forms as needed.

+ Maintains a detailed record book listing all queries, assistance calls or requests, resident interaction difficulties, and any police visits, keeping RPM manager advised.

+ Assists residents with routine problems per the Residents Handbook.

+ Assists in Re-certification process.

+ Receives calls and responds to lock outs, accidents/emergencies per established procedures.

+ Is aware of and provides referral information for various community services/activities.

Coordinates services necessary to the maintenance of the rental complex:

+ Notifies Maintenance Coordinator of repairs needed and obtains authorization for repairs that exceed budgetary authority.

+ Participates in coordination and scheduling of repair and maintenance needed by licensed trades.

+ Responsible for assisting RPM with required cleaning/reconditioning of vacated units.

Performs basic maintenance (not otherwise assigned) such as lawn care, snow removal, painting etc.

3. Communication (15%)

+ Provide training and technical support to site managers specific to financial database, policy and procedure

+ Interact and communicate with HRDC staff, vendors and other financial contacts by communicating both personally and impersonally, through oral or written directives and memoranda, with all involved parties

+ Prepare letters, memos, and reports as required

+ Copy, distribute, and file correspondence, reports and other business documents

Knowledge Skills and Abilities:

Language Skills:

+ Read and comprehend instructions and present information to others

+ Interpret and write general business documents or technical procedures

+ Ability to analyze and interpret complex and sensitive information

Mathematical/ Money Handling Skills:

+ Add, subtract, multiply, and divide numbers, calculate rate, ratio and percentages

+ Handle large amounts of cash

Reasoning Ability:

+ Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

+ Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

+ Ability to define problems collects data, establish facts, and draw valid conclusions

Computer Skills:

+ Words per Minute Computer Keyboard Required: Proficiency

+ 10-Key Strokes per Minute Data Entry Required: Proficiency

Specialized Office Equipment:

+ Operate 10-key Adding Machine to add, subtract, divide or multiple numbers

+ Facsimile machine, multi-line telephone system, copy machine, scanner

Computer Software and Operating Systems:

+ Utilize computer spreadsheet (Excel) to input, format and edit data and save, print, or transmit data

+ Utilize computer word processing (Word) to input, format and edit documents and save, print, or transmit documents

+ Utilize computer data bases to create data files, input, format and edit data and save, print, or transmit data

+ Utilize computer internet/ e-mail to access, send, retrieve, save, print or transmit documents, or data files

+ Operate personal computer with Windows operating system to start programs, input, format and edit data files and print or transmit data

+ Utilize proprietary, custom or online programs or data bases to edit, format and input data, save, print, or transmit data following specific data input and format specifications. Specify Software: YARDI Voyager Property Management Software, HUD TRACS, RD MINC transmission systems.

HRDC, Professional or Governmental Policies and Regulations:

+ State or Federal regulations or laws (list by name): HUD, RD, HOME Funds, Fair Housing, EIV

+ Agency Policies or Procedures (List by Name): HRDC policies and procedures

+ Specialized professional or industry guidelines/standards: Generally Accepted Accounting Principles

Drivers Licenses Required for Performing this Position:

+ Montana class D driver license and appropriate insurance

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

+ LIHTC Certification

Other Required Knowledge, Skills or Abilities:

+ Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups

+ Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals

+ Ability work with minimal supervision and effectively manage work flow

+ Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants

+ Demonstrate ability to carry out several tasks simultaneously and organize time to meet deadlines

+ Prepare and present clear, concise and comprehensive reports in a timely manner

+ Demonstrate positive interpersonal and communication skills

+ Demonstrate strong organizational skills

+ Accurate data entry via computer

Essential Physical, Mental and Emotional Requirements of this Position: The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

+ While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear

+ The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures

+ Must be able to sit for long periods of time

Education and Experience:

Education:The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

+ Bachelor’s degree in Accounting or related field from fouryear college or university preferred or equivalent experience

Experience:The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

+ Two to four years experience in bookkeeping and computerized accounting systems preferred

+ Demonstrated experience working in a fast paced work environment required

+ Working knowledge of computerized accounting systems and spreadsheets (Excel) required

+ Experience in property management preferred

+ Experience in audit preparation preferred

Section III – Supervision

Supervision Received:

+ This position operates under general supervision. The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This position supervises the following positions:

+ None

Section IV – Decisions:

Impact of decisions and errors made by this position:

+ Decisions, final recommendations and/or errors affect efficient program operations and the continuation of existing Agency Programs

Judgment Required to Make Decisions:

+ Requires judgment to solve daytoday problems, but usually within established procedures, guidelines, and precedents.

Exception Authority:

+ This position cannot authorize exceptions to program policy or procedure.

Section V – Financial Responsibility

This position is accountable for the following company money, funds, budgets:

+ Monitor expenditures and revenue for all RPM accounts

+ Handles cash or checks for all RPM accounts

+ Reconciles operating bank account for HRDC agency

Section VI – Personal Contacts

The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:

+ Daily interaction with co-workers, vendors, the public or consumers

+ Interacts with program managers, executives, HRDC Boards and/or committees several times a year

+ Represents program or HRDC in communications with governmental compliance offices or auditors

Confidentiality:

+ The incumbent regularly works with confidential and client data, which if disclosed, may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.

Section VII – Working Conditions

The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

+ The incumbent works in temperature controlled office environment.

This position is currently accepting applications.