"Alerted.org

HR Manager

Dunkirk, NY (http://maps.google.com/maps?q=17+W.+Courtney+St.+Dunkirk+NY+USA+14048)

Description

Position Data:

Title: HR Manager

Grade: 10 Exempt

Immediate Supervisor: Chief Executive Officer

Basic Function or Position Summary:

Responsible for the management of the HR Department and all related activities; including staff

supervision, training, fiscal tracking, and reporting. Plan, implement, administer, and interpret

personnel policies and procedures. Oversee the performance-based management system, payroll,

benefits administration, hiring process and volunteer services.

Pay Rate is 33.77 per hour with a 35 hour work week

Requirements

Security Clearance N/A

Position Responsibilities and Specific Duties:

• Update and maintain Recruitment & Retention Plan.

• Act as liaison between agency and staffing agencies.

• Oversee Compensation and benefit administration.

• Oversee Employee and labor relations.

• Oversee background check procedures to ensure contract compliance and confidentiality.

• Coordinate new employee orientation.

• Maintain HR database and create reports as requested by senior management and CEO.

• Oversee employee files to remain in compliance with contractual requirements.

• Administer all personnel policies and programs.

• Identify legal requirements and governmental reporting regulations affecting human resources functions and ensure policies, procedures, and reporting are in compliance.

• Recruit, interview, test, and select employees to fill vacant positions.

• Keep records of participation in benefits plans, such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

• Conduct management training in HR related topics which include: interviewing, hiring, terminations, promotions, performance

reviews, safety, and sexual harassment.

• Advise management in appropriate resolution of employee relations issues.

• Respond to inquiries regarding policies, procedures, and programs.

• Administer performance review program to ensure effectiveness, compliance, and equity within

organization.

• Administer benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.

• Oversee investigation of employee accidents/injuries and prepare reports for W/C

insurance carrier.

• Investigate employee harassment claims and find a resolution.

• Prepare employee separation notices and related documentation and conduct exit interviews to determine reasons behind separations.

• Prepare reports and recommend procedures to reduce absenteeism and turnover.

• Oversee unemployment requests and hearing submissions; ensure comprehensive documentation is obtained and provided in a timely manner.

• Represent organization at personnel-related hearings and investigations.

• OSHA Coordinator.

• Act as lead of the Agency Health & Safety Committee, maintain accurate records, ensure

Safety issues are reviewed and building inspections are completed and reported; distribute

safety information to staff.

• Review and update Agency Health & Safety Plan in conjunction with Systems Compliance

Division

• Oversee the development of procedures and protocols.

• Ensures contract compliance including fiscal, reports, P.O. process and regulatory compliance.

• Promotes Divisional services within the community.

• Promotes the agency mission.

• Promotes positive agency, division and service area image

• Maintains strict confidentiality at all times.

• Participates in the larger team of the organization through committee structures, planning,

policy development and volunteerism.

• Demonstrates visionary leadership which inspires respect and trust.

• Able to adapt to changes in the work environment and be able to change approaches or methods

in response.

• Demonstrates respect and sensitivity to cultural differences.

• Contributes to building a team spirit.

• Demonstrates ability to build morale and commitment of staff toward mission and objectives of

the agency.

• Facilitates meetings, participates in committees, and provides community presentations as

appropriate.

Other duties as assigned by supervisor.

Key Working Relationships:

Internal: CEO, Division Directors, Management Team, HR/Payroll Team, Finance Department and COI staff

External: Staffing agencies and other Community agencies as needed

Supervisory Scope:

Organizational Responsibilities:

• Adheres to all policies and procedures.

• Attends appropriate in-services/trainings.

• Attend all required meetings.

• Data collection, analysis & reporting as required.

• Participation in all management systems and functions internally and externally.

• Participates in organizational committee structures as appropriate.

Physical

• Ability to lift up to and including 10-25 pounds of physical effort.

Knowledge, Skills Required:

• Associate’s degree in Business Administration with concentration in Human Resources, Bachelor’s preferred.

• Five years of experience in Human Resources and knowledge of employment laws and regulations.

• Three years of management experience.

• Three years’ supervisory experience required; five years preferred.

• Knowledge of Database software; Human Resources systems and Payroll systems

• Knowledge of Human Services preferred.

• Strong interpersonal, communication and customer relations skills

• Excellent written and communication skills

• Strong computer skills, including Microsoft Office and Google Drive

• Ability to learn agency software as needed.

• Goal oriented

• Ability to develop and maintain positive relationships with people from various backgrounds.

• Strong team building and participation skills.

• Committed to continuous professional development.

• Excellent record keeping skills.

• Ability to work both independently and cooperatively.

Special Requirements:

• Must be able to provide consistent even tempered customer service at all times.

• Valid Drivers license

• Ability to travel

• Reliable transportation

• Flexible work schedule

•Works compassionately with a diverse population