• Office Assistant II - P/T

    City of Boca Raton (Boca Raton, FL)


    Office Assistant II - P/T

     

    Print (https://www.governmentjobs.com/careers/bocaratonfl/jobs/newprint/5018197)

     

    Apply

     

    

     

    Office Assistant II - P/T

     

    Salary

     

    $20.94 - $23.00 Hourly

     

    Location

     

    Boca Raton, FL

     

    Job Type

     

    Part-Time

     

    Job Number

     

    04360

     

    Department

     

    Police Services

     

    Division

     

    Community Services 22/07001

     

    Opening Date

     

    07/23/2025

     

    Closing Date

     

    7/27/2025 11:59 PM Eastern

    FLSA

    Non-Exempt

     

    Bargaining Unit

     
     

    + Description

    + Benefits

    + Questions

     

    General Statement of Job

     

    Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.

     

    This position is part-time with scheduled hours up to twenty-four (24) hours per week. Hours will generally be worked Monday through Friday between 7am-5pm.

    Essential Functions

    + Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;

    + Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required;

    + Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;

    + Types letters, invoices, reports, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;

    + Enters and updates information, and generates standard reports using computer software applications:

    + Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;

    + Maintains inventories and mailing lists, orders supplies, and various other records

    + Composes routine correspondence; prepares a variety of routine reports;

    + Operates standard office machines, word processing, and data entry equipment;

    + Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.

     

    Knowledge, Skills and Abilities

    Knowledge of:

    + Standard office practices, procedures, equipment, and executive assistant best practices

    + Professional verbal and written communication skills

    + Developing internal processes and filing systems

    Skilled in:

    + Microsoft Office suite, with a working knowledge of Microsoft Excel, Microsoft Word and Outlook.

    + Use of computers and software applications to a moderate degree of proficiency.

    + Organization and time management.

    + Arithmetical calculations and file alphabetically

    + Using an electronic content management filing system (Laserfiche or similar).

    Ability to:

    + Serve the public and interact with fellow employees with honesty, integrity, and respect

    + Follow written and verbal instructions.

    + Work under pressure of deadlines and with minimal direction/supervision

    + Manage multiple projects, deadlines, and responsibilities simultaneously.

    + Establish and maintain effective working relationships with associates and the general public.

    + Work with sensitive information and maintain confidentiality.

     

    Minimum and Preferred Qualifications

     

    + High school degree or equivalent required.

    + Two (2) years of clerical or administrative experience required

    PREFERRED QUALIFICATIONS:

    + Experience with an electronic content management filing system (Laserfiche or similar) strongly preferred.

    + Record management experience in public and/or municipal entity, and/or protected personnel information preferred.

    + Knowledge of Microsoft Office applications preferred.

    POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

    Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

    + Criminal Background Check

    + Employment Verification

    + Motor Vehicles Report (MVR) Check

    + Workers' Compensation

    + Educational Verification

    + Credit Check

    + Fingerprinting

    + Polygraph

    + Neighborhood Check

    + Drug and Alcohol Screen

     

    The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

    CITY OF BOCA RATON - BENEFITS SUMMARY

    Part-Time Employees

     

    ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year

     

    PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.

     

    MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.