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Job Title: Property Associate Administrator

Job Description

The Property Associate is an Administrative Support role within a property management team, providing direct administrative assistance to Managers and handling various tasks related to property management operations. The position is based on-site and caters to local market requirements.

Responsibilities

+ Provide direct administrative support to Managers.

+ Track and maintain Certificates of Insurance for tenants and contractors.

+ Ensure proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.

+ Regularly check and respond to emails.

+ Prepare express mail packages and manage office supplies for mailing needs.

+ Ensure compliance with management audit requirements.

+ Assist team members with budget preparation for the property.

+ Manage accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.

+ Handle W-9 forms from vendors.

+ Print Aged Delinquency reports and send delinquency letters to tenants.

+ Prepare manual adjustment forms for miscellaneous tenant service requests.

+ Assist with accounts receivable processes.

+ Provide superior customer service to tenants, clients, contractors, and vendors.

+ Review and update the Tenant Handbook as necessary.

+ Prepare tenant memos and correspondence as directed.

+ Coordinate tenant move-ins and move-outs, acquiring necessary authorizations and documents.

+ Maintain and update tenant, employee, and contractor contact lists regularly.

+ Perform any other duties as assigned by the Manager.

Essential Skills

+ Proficient knowledge of Microsoft Word, Excel, and PowerPoint.

+ Ability to work in a fast-paced environment and handle a large volume of clients and tenants.

+ Strong multitasking skills.

+ Willingness to learn new software applications for clients.

+ Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.

Additional Skills & Qualifications

+ Associate or Bachelor's degree preferred.

+ Equivalent combination of education and experience will be considered.

+ One year of related experience and/or training in administrative support or property management is desired.

+ Experience in the Property Management market is considered a plus.

Work Environment

Join an industry leader and shape the future of commercial real estate with a deep investment in cutting-edge technology to power your work. Benefit from a comprehensive and competitive benefits plan within a supportive, caring, and diverse work environment designed for your growth and well-being. Enjoy a platform to make a meaningful impact on the community and the environment through sustainability initiatives.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Melville,NY.

Application Deadline

This position is anticipated to close on Aug 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.