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Job Title: Payroll SpecialistJob Description

As a Payroll Specialist, you will be responsible for gathering information on hours worked for each employee and calculating the correct amount incorporating overtime, deductions, and bonuses with the assistance of a computer system. You will prepare and execute pay orders through an electronic system or distribute paychecks, administer statements of payment to personnel electronically or on paper, and process taxes and payment of employee benefits.

Responsibilities

+ Gather information on hours worked for each employee.

+ Calculate the correct amount incorporating overtime, deductions, and bonuses.

+ Receive approval from upper management for payments when needed.

+ Prepare and execute pay orders through an electronic system or distribute paychecks.

+ Administer statements of payment to personnel either electronically or on paper.

+ Process taxes and payment of employee benefits.

+ Keep track of hour rates, wages, compensation benefit rates, and new hire information.

+ Address issues and questions regarding payroll from employees and superiors.

+ Prepare reports for upper management and finance department.

+ Provide pro-active, timely, and knowledgeable customer service concerning payroll matters.

+ Research and resolve escalated issues related to payroll tax.

+ Work directly with human resources, field coworkers, and colleagues to investigate and resolve complex payroll and/or timekeeping issues.

+ Possess solid working knowledge of internal payroll practices and procedures.

Essential Skills

+ Multi State Payroll processing experience.

+ Proficiency with ADP Vantage.

+ Experience handling tax processing for approximately 4000 employees.

+ Minimum of 5 years of direct experience in payroll tax.

+ Exceptional customer service, organizational, and communication skills.

+ Advanced proficiency with Microsoft Office and human resources information systems.

+ Experience with Federal-Quarterly and Annual Tax Withholding filing.

+ Experience with State Income Tax- Quarterly and Annual Tax Withholding filing.

+ Experience with State Unemployment Tax- Quarterly Tax Withholding filing.

+ Experience with Local Tax – Monthly and/or Quarterly Tax Filing and Annual Reconciliations.

+ Experience with Corporate Income Tax filing.

+ Experience with managing Tax Audits.

Additional Skills & Qualifications

+ Bachelor’s degree in a related field preferred or equivalent years of experience.

+ Bilingual communication skills preferred.

+ Experience working with offshore teams is desired.

+ Experience with setup of new Company and Jurisdictions.

+ Experience with Amendment Filings to correct previous quarters and years filings.

+ Experience with State Registration with new companies and/or changes in companies.

+ Experience with Report Agent Authorization: Power of Attorney (POA) Declarations and Third-Party Administrator (TPA) Authorization forms.

+ Experience with Quarterly Statement of Deposits and Filings.

Work Environment

The role is located in an office in Plano, TX, off of Headquarters drive. You will be part of a small team of 3 members along with a Payroll manager. The work environment is collaborative and requires on-site presence, five days per week.

Pay and Benefits

The pay range for this position is $28.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Plano,TX.

Application Deadline

This position is anticipated to close on Jul 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.