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Job Title: Office Administrator

Job Description

We are seeking a dedicated and professional Office Administrator responsible for ensuring a welcoming and efficient office environment. The role involves managing the reception area, maintaining a safe and organized office space, assisting with customer service, and supporting various administrative tasks.

Responsibilities

+ Greet and provide a positive and professional first impression to all visitors, guests, vendors, and customers.

+ Supply general information about the organization and direct visitors to the appropriate resources.

+ Maintain the phone system in a professional and timely manner.

+ Manage office supplies and their procurement, ensuring an organized and clean reception and main office area.

+ Receive, open, sort, and distribute mail and company documents such as holiday schedules and payroll checks.

+ Maintain and organize office files, update the company calendar, and help manage vendors for office equipment.

+ Assist the customer service/planning manager with tasks such as scanning, closing, filing work order information, preparing quotes, and generating reports.

+ Support the CFO by processing invoices and generating accounts receivable/accounts payable reports.

+ Assist the procurement manager with tasks including processing purchase orders.

Essential Skills

+ Proficiency in Microsoft Office tools.

+ Experience in customer service and related functions.

+ Excellent communication skills, both verbal and written.

+ Strong interpersonal skills and teamwork abilities.

+ Ability to work well with various personality styles at all levels of the organization.

+ Effective time management skills.

Additional Skills & Qualifications

+ Familiarity with Precision Machining operations is a plus.

+ Prior experience with an ERP system preferred.

+ A proactive and positive attitude.

Work Environment

The position is based onsite in Morgan Hill.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Morgan Hill,CA.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.