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Job Title: Accounts Receivable and Administrative ClerkJob Description

A growing construction firm is seeking a detail-oriented and proactive individual to join their team as an Accounts Receivable and Administrative Clerk. This dual-role position supports both financial operations and front office administration, ensuring smooth and efficient business processes.

Responsibilities

+ Gather and track billing information from project leads to ensure timely invoicing.

+ Enter invoice data into accounting software and upload to federal payment platforms.

+ Monitor outstanding balances and follow up to ensure prompt payment.

+ Record incoming payments and maintain accurate financial records across systems.

+ Resolve discrepancies in receivables by coordinating with internal teams.

+ Assist in generating financial reports for internal use.

+ Serve as the first point of contact for visitors and incoming calls.

+ Manage office communications, including email, mail, and document filing.

+ Keep organized records of financial transactions and supporting documents.

+ Support scheduling, meeting preparation, and daily office logistics.

+ Maintain office supply inventory and ensure a professional front office environment.

+ Provide general administrative assistance to project and leadership teams.

Essential Skills

+ At least 2 years of experience in roles involving billing, administrative support, or front desk operations.

+ Familiarity with enterprise resource planning (ERP) systems, project management platforms, and online payment submission tools.

+ Proven ability to maintain accuracy in data entry, financial tracking, and reconciliation tasks.

+ Comfortable interacting with internal teams, external partners, and clients in a professional manner.

+ Capable of balancing administrative responsibilities with financial tasks in a fast-paced setting.

+ Strong organizational skills and a proactive approach to resolving issues.

Additional Skills & Qualifications

+ Familiarity with Sage 100 ERP, WAWF, and Procore is highly desirable.

+ Experience in industries that manage complex projects or work with public sector clients.

Work Environment

The role is based on-site in Temecula, working within a team of 7 people. The position includes front desk responsibilities alongside accounts payable duties. The company offers growth opportunities, training, and education reimbursement. The work environment is professional and dynamic, ideal for individuals who thrive in a fast-paced setting.

Pay and Benefits

The pay range for this position is $54000.00 - $58240.00/yr.

Medical, Dental, Vision, 401k, (All free), education reimbursement

Workplace Type

This is a fully onsite position in Temecula,CA.

Application Deadline

This position is anticipated to close on Aug 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.