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Job TitleExecutive Assistant

Job Description

We are seeking a highly skilled Executive Assistant to provide high-level administrative support to the Vice President of Operations. The ideal candidate will manage calendar appointments, travel arrangements, meetings, and expense reporting, ensuring smooth daily operations. This role involves preparing and editing correspondence, presentations, and reports, acting as a liaison between the SVP and internal departments, and supporting operational meetings.

Responsibilities

+ Provide high-level administrative support to the SVP of Operations, including calendar management, travel arrangements, meeting coordination, and expense reporting.

+ Prepare and edit correspondence, presentations, reports, and other documents for internal and external stakeholders.

+ Act as a liaison between the SVP and internal departments, ensuring timely follow-up and alignment on key initiatives.

+ Coordinate and support operational meetings, including agenda preparation, minutes, and action item tracking.

+ Assist in project management activities, including tracking milestones, deadlines, and deliverables across operations, supply chain, and production teams.

+ Maintain confidentiality of sensitive information and exercise discretion in all communications.

+ Support the SVP in managing vendor relationships, customer communications, and cross-functional initiatives.

+ Organize site visits, plant tours, and executive-level events as needed.

+ Monitor and manage key performance indicators (KPIs) dashboards and assist in preparing monthly and quarterly business reviews.

+ Handle ad hoc requests and special projects with a proactive and solutions-oriented approach.

+ Perform other duties and projects as assigned.

Skills and Qualifications Required

+ Bachelor’s degree in Business Administration, Communications, or related field preferred.

+ 3+ years of experience supporting executives, preferably in manufacturing, food & beverage, or CPG industries.

+ Proficiency in collaboration tools like Teams.

+ Experience with ERP systems such as AX Dynamics and project management tools is a plus.

Work Environment

The role operates in a dynamic and fast-paced environment, requiring regular interaction with various departments and stakeholders. The position may involve occasional travel for site visits and events, and requires a professional demeanor and adherence to business attire.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Little Chute,WI.

Application Deadline

This position is anticipated to close on Aug 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.