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Program Assistant (CSBG/LIHEAP)

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Program Assistant (CSBG/LIHEAP)

Salary

$45,052.80 Annually

Location

Nashville, TN

Job Type

Full-Time Non Civil Service

Job Number

MAC02927

Department

Metro Action Commission

Opening Date

07/23/2025

Closing Date

8/6/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

Position Description

This is a Full-Time, Non-Civil Service position with medical, dental, pension and insurance benefits. The position is under direct supervision of the Family & Community Services Director (CSBG/LIHEAP). The position provides administrative assistance and support for the Family & Community Services Director and administrative staff. Performs related duties as required.

CSBG - Community Services Block Grant

LIHEAP - Low Income Home Energy Assistance Program

Typical Duties

+ Performs administrative support duties.

+ Answers correspondence and telephones.

+ Plans meetings and schedule appointments for the Community Services Director.

+ Takes minutes of meeting proceedings.

+ Prepares department meeting memoranda.

+ Responsible for document preparation, printing, collation, and distribution.

+ Processes, monitors, and maintains departmental purchase orders and requisitions.

+ Inputs and maintains database.

+ Completes special projects/assignments for the administrative in the operation of the program.

+ Works closely with the Program Director to ensure administrative procedures are followed.

+ Maintains necessary tracking of reports, grant submission dates, etc.

+ Completes work assignments accordingly and in a timely fashion.

+ Distributes all information from the Family & Community Services Director’s office to the appropriate persons.

Minimum Qualifications

High school diploma and/ or GED plus two (2) years of administrative support experience.

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

+ Knowledge and operation of computer equipment in processing data.

+ Knowledge and operation of general office equipment.

+ Knowledge of data entry operations.

+ Knowledge of proper reception and phone etiquette.

+ Knowledge of office management techniques.

+ Experience with keeping precise and accurate records.

+ Experience with handling confidential information.

+ Experience dealing with the public courteously and respectfully.

+ Experience with compiling data for reporting purposes.

Be advised that ALL candidates for ANY position with the Metropolitan Action Commission will be subject to a background check.

The Metropolitan Government of Nashville and the Metropolitan Action Commission are equal opportunity employers. In compliance with Tennessee law, all applications are subject to public disclosure.

Requests for ADA accommodations should be directed to Rickie McQueen at

(615) 862-8860, Ext. 70103.

For questions contact the Human Resources department at: 615-862-8860 Ext. 70105.

Full-time, Civil Service positions -

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions -

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

Do you have a high school diploma, or equivalent?

+ Yes

+ No

02

How many years of experience do you have working in administrative support?

+ No Experience

+ Less than a year

+ One (1) year of experience

+ Two (2) or more years of experience

03

How many years of experience do you have operating office systems, computer equipment, and processing data?

+ No Experience

+ Less than a year of experience

+ One (1) year of experience

+ Two (2) or more years of experience

04

Indicate which Microsoft Office products you have experience using in a work environment.

+ Word

+ Excel

+ Access

+ Outlook

+ No Microsoft Office Products experience

+ Other office software

05

Do you have a valid Driver License?

+ Yes

+ No

06

I understand that all related work history/experience, education, certification and/or licenses must be reflected on my application for this position. I further understand that an incomplete application or missing documents may result in disqualification.

+ yes

Required Question

Employer

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

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