"Alerted.org

Notary & Durable Medical Equipment (DME) Program Manager (Hybrid)

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5002584)

Apply



Notary & Durable Medical Equipment (DME) Program Manager (Hybrid)

Salary

$71,544.00 - $88,000.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

VAA00091 - 07/25

Department

Department of State

Division

Business & Licensing Division

Opening Date

07/23/2025

Closing Date

8/6/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1700 Broadway Denver, CO 80290

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected] 303.894.2200

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

Department Information

THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS OPEN ONLY TO CURRENT RESIDENTS OF THE STATE OF COLORADO AT THE TIME OF SUBMITTING YOUR APPLICATION.

SERVICE. INNOVATION. INTEGRITY. EXCELLENCE. INCLUSION.

Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.

If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge), a secure bike room accessible only to building tenants, and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:

+ Employee wellness programs and an on-site fitness center

+ 12 paid holidays per year plus generous personal time off and sick leave

+ Access to a diverse array of technical, leadership, and supervisory training opportunities

+ Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

+ Medical and dental health plans

+ Paid life insurance

+ Automatic short-term (and optional long-term) disability coverage

+ Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation

Our Culture & Environment:

Coloradans come from all walks of life and so do we.

Who We Are

Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.

What We Believe

The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.

Our agency website:Colorado Secretary of State's Office (https://www.coloradosos.gov/)

Description of Job

Business and Licensing Division

The Business and Licensing Division receives filings such as business and nonprofit registrations, trade names, secured liens, notary public applications, bingo and raffle reports, Universal Commercial Code (UCC) filings, and charity registrations. Additionally, the Business and Licensing Division licenses durable medical equipment providers, promotes availability of government data, processes fraudulent business filing complaints, and makes performing rights society information accessible. Most filings are submitted electronically, and the Department disseminates this information to the public through its website.

Notary and DME Programs

The Notary Program is responsible for the commissioning and regulating notaries public, remote notaries, and remote notarization providers. The program also:

• provides authentications or apostilles for documents to be used in foreign countries.

• provides service to verify notary information.

• processes notary commission applications and renewals.

• conducts notary training.

• investigates complaints.

The Durable Medical Equipment (DME) Program oversees the licensure of DME suppliers who conduct business in Colorado. It is also responsible for managing the complaint process and field inspections for these entities.

Illustration of some key duties:

As the Notary/DME Program Manager, you will be a valued member of the Business & Licensing Division. You will be part of a department that continues to be recognized as a leader, both in Colorado and nationally, in multiple areas. The ideal candidate will be a critical thinker with outstanding judgement and analytical thinking and research skills. You should be able to work independently as well as on a team. To succeed in this role, it is important that you have outstanding communication skills and are committed to advancing a diverse and inclusive perspective.

In this role, you will:

+ Serve as Program Manager for the Notary Public and Durable Medical Equipment (DME) programs.

+ Provide policy recommendations to Division leadership regarding Notary Public and DME procedures.

+ Develop and deploy policies and procedures, ensuring proper documentation, training, and enforcement.

+ Responsible for oversight of all tasks, transactions, performance, reporting, training, community engagement, and resource availability for the Notary Public and DME programs.

+ Guide program application development and maintenance in collaboration with IT division.

+ Be a statewide expert on Notary Public and DME filing requirements.

+ Represent the Secretary of State’s office as a member of the Notary Public Administrators (NPA) section of the National Association of Secretaries of State (NASS).

+ Represent the Secretary of State’s office at external stakeholder events, providing education and guidance regarding the Notary Public program.

+ Serve as subject matter expert for all statutes and rules associated with assigned programs.

+ Must maintain confidentiality of all confidential and personal identifying information, personnel information, and any other confidential or proprietary information, as well as comply with all State and Department policies regarding professional conduct and professional practices.

+ Promote and support the Department’s Equity, Diversity, and Inclusion (EDI) Efforts

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H1B4XXADMINISTRATOR IV (https://drive.google.com/file/d/0B4enHpLSVk4eWkZaX3pITkthalE/view?usp=sharing&resourcekey=0-7JnyseeYiyxZjlARRHfAZg)

MINIMUM QUALIFICATIONS:

This position requires a total ofseven (7) yearsof relevant professional experience and/or education as outlined below. To be considered for this position, your application must clearly demonstrate that you meetone of the following options outlined below:

OPTION 1 - Experience

Seven (7) years of professional program management experience to include policy analysis and implementation, and program compliance.

OR

OPTION 2– Education and Experience combined – Be sure you’ve attached a copy of your unofficial transcript to qualify for this option.

Graduation from an accredited college or university with a bachelor’s or master’s degree in Law, Political Science, Public Administration, Public Policy, Business Administration, Regulatory Affairs, Compliance & Risk Management, Corporate Governance, or a closely related field.

PLUS

any remaining years of professional program management experience to include policy analysis and implementation, and program compliance to total seven (7) years.

An unofficial copy of transcripts must be submitted at the time of the application. (you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.)

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.

The exceptional candidate will possess these identified knowledge, skills, abilities, and competencies:

+ Preference will be given to those candidates with previous State Service related to the work assigned to the position.

+ Professional experience with managing compliance with federal/state regulations/laws.

+ Professional experience conducting legal research.

+ Familiarity with the investigative process.

+ A Juris Doctorate (JD) degree.

+ Experience as a notary public.

+ Familiarity with state and federal laws and guidelines regarding the Durable Medical Equipment (DME) process.

+ Familiarity with state and federal laws and guidelines regarding the Notary Public process.

+ Professional experience following and using a defined development methodology (e.g. Agile) including backlog management.

+ Professional budget management experience.

+ Experience preparing for and participating in formal proceedings or hearings (including providing testimony).

+ Professional strategic planning experience.

+ Professional experience with overseeing investigations.

+ Professional experience interpreting legislation and translating it into actionable policies.

+ Professional experience communicating with external oversight bodies.

+ Professional experience leading compliance training.

+ Professional experience providing expert guidance and feedback to higher-level management.

+ Professional experience in cross-functional coordination. (external agencies, contractors, and federal and state regulatory agencies).

+ Required competencies to include * Regulatory Knowledge * Attention to Detail * Critical Thinking Skills * Written & Verbal Communication Skills * Analytical Thinking & Research Skills * Compliance * Forward & Creative Thinking Skills * Productivity & Results Focused * Negotiation & Collaboration Skills * Technical Skills * Emotional Intelligence * Initiative * Commitment to EDI * Customer Service Skills * Training Others

If you do possess any of the above qualifications, please specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

CONDITIONS OF EMPLOYMENT:

+ Position may be required to travel for professional development opportunities, external teaching opportunities, or as requested by supervisor..

+ This position will be required to successfully pass a background check upon hire.

+ Must be a Colorado resident at the time of submitting your application.

Completing the Application

Applications will be reviewed by a Human Resources Specialist to determine if you meet the minimum qualifications for the position. Your application should specifically address your specialized experience, work products, accomplishments, etc. as they relate to the position duties and minimum and preferred qualifications.

+ The minimum qualifications listed in the announcement are NOT optional.

+ Cover letters and resumes will NOT be accepted in lieu of the official State of Colorado application form.

+ Cover letters and resumes may be attached to the application as supplemental information.

If it is determined that you meet the minimum qualifications, your application may also be used as part of the comparative analysis process to identify a top group for further consideration. The comparative analysis may consist of application reviews, answers to supplemental questions, review of submitted work samples, phone screens, structured interviews, and any other method determined to be valuable in identifying the right candidate.

FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATION MAY RESULT IN YOUR APPLICATION BEING REMOVED FROM CONSIDERATION.

APPEAL RIGHTS:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email [email protected] ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental Information

Notifications

All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “coloradosos.gov” [email protected]. It’s your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email.

Colorado Equal Pay for Equal Work Act

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

ADAAA Accommodations and Equal Opportunity Employment

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at [email protected] or call (303) 894-2200 ext. 6113.

E-Verify

The Department of State participates in E-Verify in accordance with the program’s Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities athttp://dhs.gov/e-verify.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email