"Alerted.org

Posting Information

Posting Number2025635

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentMedical Laboratory Science

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,554.00 - $4,326.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Prior experience working as an Administrative Assistant.

+ Proficient in Microsoft Office 365 to include Word, Excel, Outlook, and Teams.

+ Experience in monitoring budgets.

+ Effective communicator with excellent verbal, written, and interpersonal communication skills.

+ Ability to multitask, organize, and prioritize responsibilities, meet multiple deadlines and handle interruptions.

Preferred Qualifications

+ Prior experience working in an academic setting.

+ Experience with faculty/staff hiring (PeopleAdmin and PCRs), class scheduling ( CLSS ), using P-card (e.g., departmental credit card), and purchase requisitions.

+ Knowledge of Texas State University academic policies, systems, and procedures.

+ Ability to maintain sensitive and confidential information.

+ Ability to work independently.

Job Description

The Administrative Assistant Ill position in theMedical Laboratory Science ( MLS ) Program (https://www.health.txst.edu/cls.html) serves as the functional office manager and provides direct, high-level, administrative support to the Program Chair/Director, faculty, and students while also working closely with the Dean’s Office.

Job Duties

This position is housed on the San Marcos campus

+ Interact professionally with office visitors, the Dean’s Office and other high-level offices across the university.

+ Process paperwork for hiring faculty, staff, and student employees and maintain personnel files.

+ Request textbooks from bookstore each semester. Identify possible new textbooks and keep track of upcoming edition changes.

+ Create and process travel applications and any reimbursements for program chair, faculty, staff and students.

+ Monitor assignments for graduate assistants and student workers.

+ Monitor department accounts and reconcile expenditures monthly.

+ Develop, maintain inventory, and purchase lab supplies for MLS lab courses.

+ Assist chair with development of class schedule for each semester, including arranging for classrooms with Dean’s office.

+ Assist in the preparation of various activities and events (including announcements, decorating, ordering food, room setup, and cleanup).

+ Compose, type, and proofread a range of documents including correspondence and emails.

+ Assist with annual reports including SLOs and NAACLS accreditation.

+ Update and assist in creation of Program website, handouts, announcements, event presentations and programs, etc.

+ Handle correspondence with potential students and advise MLS majors regarding classes, questions regarding major, and requirements for graduation.

+ Email and process all applications, develop database of applicants’ information, review applications and transcripts, and rank students for admission.

+ Perform general office duties.

+ Perform other duties as assigned.

Additional Information to Applicants

You will be required to electronically attach:

• list of references

• resume

• cover letter (must indicate how the candidate meets the required and

preferred (if applicable) qualifications listed in the posting.

Job Open Date07/23/2025

Job Close Date (posting closes at midnight)07/30/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/53671

Applicant Document