• Database Associate

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025638

     

    Posting/Functional TitleDatabase Associate

     

    University Pay Plan TitleAdministrative Assistant II

     

    LocationSan Marcos

     

    DepartmentAdvancement Services

     

    Recruitment TypeOpen Recruiting

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,500

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Demonstrated proficiency in data entry and administrative support, with strong computer literacy (Skilled in Microsoft Office applications, particularly Excel, Word, and Outlook).

    + Experience working with confidential information and maintaining data privacy and security standards.

    + Background in customer service or a service-oriented environment, with the ability to listen effectively, interpret requests, and provide problem-solving solutions.

    + Proven accuracy and attention to detail, with the ability to follow written procedures and documentation precisely. Quick learner with the ability to adapt to new software, technologies, and data systems.

    + Excellent organizational and time management skills, with the ability to prioritize multiple tasks and maintain high productivity and data quality in a fast-paced, deadline-driven environment.

    + Strong interpersonal and communication skills, with the ability to work collaboratively and effectively across teams and with individuals at all levels of the organization.

    Preferred Qualifications

    + Proficiency in LexisNexis, Banner, Raiser’s Edge Fundraising Software, Omatic, financial database experience or similar databases.

    + Strong analytical and problem-solving skills with a proactive, solution-oriented mindset; able to identify issues and implement effective, actionable solutions.

    + Previous experience in a fundraising support role, preferably in a higher education or nonprofit setting.

    + Familiarity with data mapping and import tools.

    + Proficiency in generating reports within relational database applications.

    + Demonstrated ability to conduct detailed research using a variety of internet-based resources and tools.

    + Experience supervising student workers, including assigning tasks, training, and overseeing day-to-day work distribution.

    Job Description

    The Advancement Services office is seeking a competent and motivated individual to join our team. This position is responsible for ensuring the accuracy, integrity, and maintenance of biographical and gift data within the Alumni/Donor database. This position plays a key role in data entry, data imports, research, problem-solving, reporting, and training to support frontline fundraising efforts and overall data management operations.

    Job Duties

    + Enter and verify biographical and gift data entered into the database manually through import tools from multiple sources including Athletics database, Human Resources, PaperSave and Advancement Services ticketing system.

    + Create and update constituent records, ensuring data is complete, accurate, and standardized. Identify and resolve duplicate or matched records, merging as appropriate.

    + Conduct research using internal and external tools to correct, enrich, or complete constituent data.

    + Build and run queries and exports to support mailing lists, donor reporting, and data cleanup efforts.

    + Maintain up-to-date documentation for database processes and workflows.

    + Oversee data hygiene efforts such as AddressFinder, PhoneFinder, EmailFinder and duplicate management.

    + Supervise and train student workers assigned to data projects.

    + Provide end-user training and guidance to Raiser’s Edge users.

    + Oversee and execute the import of various data sets, including employment, survey results, research related attributes, and other relevant information.

    + Lead the process for managing and updating 160+ database attributes.

    + Identify and resolve discrepancies, anomalies, and inconsistencies in data sets.

    + Perform routine data validation and verification checks to ensure data integrity by maintaining accuracy, completeness, and reliability.

     

    Additional Information to Applicants

     

    Job Open Date07/23/2025

     

    Job Close Date (posting closes at midnight)

     

    Open Until FilledYes

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting Notices

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why Choose Texas State University?

     

    Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

     

    Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

     

    Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

     

    Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

     

    Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

     

    Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

     

    Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

     

    Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

     

    At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/53672

     

    Applicant Document