• Executive Assistant

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025628

     

    Posting/Functional TitleExecutive Assistant

     

    University Pay Plan TitleExecutive Assistant

     

    LocationSan Marcos

     

    DepartmentVP for Research

     

    Recruitment TypeOpen Recruiting

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly SalaryCommensurate with Experience

     

    Job CategoryExempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Bachelor’s Degree or 5 years of administrative experience

    + Proficient in MS Office Suite and SAP

    + Working knowledge of university policies and procedures

    + At least 5 years of experience providing administrative support at a high level

    Preferred Qualifications

    + Master’s degree

    + Experience providing executive-level support

    + Experience providing support for/during events

    Job Description

    Responsible for providing technical and administrative assistance in the development and implementation of procedures and policies and for planning, executing, and supervising the activities of the Office of the President or members of President’s Cabinet.

    Job Duties

    + Schedule internal and external meetings, coordinate resources, provide appropriate reference and back up materials for all meetings. Contact and remind proposed attendees, attend meetings, and take meeting minutes, arrange room reservations and/or virtual meeting links, catering, and all other necessary logistical details.

    + Prepare correspondence with limited direction; review correspondence, determine work priority, and engage in obtaining, retaining, and dispersing information as appropriate. Anticipate administrative needs for Vice President and work in partnership with AVP’s to discern common objectives and resolutions.

    + Organize and plan all logistics for domestic and international travel. Coordinate logistics for prospective employee interviews including schedules, travel arrangements, travel reimbursements in accordance with Texas State University policies.

    + Ensure proper formatting, organizing, editing, and routing of documents.

    + Mentor and train lower-level staff

     

    Additional Information to Applicants

     

    Job Open Date07/16/2025

     

    Job Close Date (posting closes at midnight)

     

    Open Until FilledYes

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting Notices

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why Choose Texas State University?

     

    Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

     

    Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

     

    Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

     

    Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

     

    Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

     

    Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

     

    Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

     

    Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

     

    At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/53614

     

    Applicant Document