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Posting Information

Posting Number2025640

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentPolitical Science

Recruitment TypeUniversity-Wide Recruiting, Open Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,554.17 - $4,326.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ High School Diploma or GED .

+ Supervisory and budget management experience.

+ Attention to detail as evidenced in application materials.

+ Experience using Microsoft Office software.

+ Ability to meet deadlines and adjust priorities on a daily basis.

+ Excellent interpersonal skills.

Preferred Qualifications

+ Bachelor’s or master’s degree.

+ Knowledge of purchasing procedures.

+ Experience with travel applications and reimbursements.

+ Experience using Texas State software.

+ Understanding of university processes and procedures.

Job Description

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.

Job Duties

+ Serve as office manager for the department, including the supervision and performance review of office staff and student workers.

+ Organize, prioritize, direct, and explain office work assignments to office staff and student workers.

+ Keep track of due dates for all assignments and projects.

+ Maintain and review staff and personnel files for completeness. Maintain Faculty personnel files. Hire, train, and supervise student workers. Prepare contracts and PCRs. Process all hiring documents for new hires and rehires.

+ Supervise creation of travel requests and reimbursements for all staff and faculty.

+ Monitor departmental and program operating budgets and maintain accurate ledgers.

+ Review and process purchase orders and invoices.

+ Prepare and manage spreadsheets and tabulate information.

+ Compose, type, and proofread a range of documents including correspondence and reports.

+ Assist in the preparation of various activities and events.

+ Oversee and manage incoming telephone calls, including screening, transferring, and taking messages.

+ Monitor the inventory of office supplies and order new and replacement supplies as needed. Process work orders as needed.

+ Additional tasks to support overall office functions as requested by department chair or program directors.

Additional Information to Applicants

Job Open Date07/23/2025

Job Close Date (posting closes at midnight)08/08/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/53656

Applicant Document