"Alerted.org

Administrative Assistant

Meridian, ID (http://maps.google.com/maps?q=2901+E.+Pine+Ave.+Meridian+ID+USA+83642) • Administration

Description

Scentsy is looking for anAdministrativeAssistanttomanage a wide range of administrative support duties for the VP of Field Touchpoints and the larger Consultant Support department.

What You'll Do:

+ Manage calendars and schedules for Executives and leadership with flexibility and creativity

+ Handle incoming and outgoing electronic communications on behalf of Executives as needed

+ Provide administrative support to department staff, including onboarding, supply management, and general office duties

+ Plan and coordinate departmental events, team-building activities, and functions, including catering and logistics

+ Monitor team morale and report concerns to leadership

+ Organize and prepare agendas and logistics for meetings; attend, take notes, track action items, and follow up

+ Compile and distribute departmental reports (e.g. weekly Key Performance Indicators (KPIs), department terminations and transfers, expense reports)

+ Ensure newly hired employees have everything needed to be immediately successfully at work (e.g. desk, computer equipment, security access, etc.)

+ Manage company credit cards, reconcile expenses, and report to Finance

+ Create and maintain department organizational charts

+ Coordinate all business-related travel for CS personnel

+ Build strong relationships and work closely with all Executive Assistants throughout the company

+ Act as a back-up to other Executive Assistants and Receptionist as needed

+ Perform all other assigned tasks and requirements as needed

We're Looking For:

+ 2-4 years of general office, clerical, or equivalent experience. Administrative assistant experience supporting an Executive is preferred

+ High school diploma or equivalent

+ Associate’s degree or equivalent preferred

+ Ability to work independently with minimal supervision

+ Excellent organization skills, flexibility, and a positive approach to the challenges of supporting a busy office of diverse people and programs

+ Ability to proactively identify problems and recommend solutions

+ Ability to interact well with staff (at all levels) in a fast-paced environment, sometimes under pressure

+ Ability to remain flexible, proactive, resourceful, and efficient

+ Expert level of written and verbal communication skills

+ Strong decision-making ability, sound judgement, and attention to detail

+ Ability to perform difficult, complex, and detailed clerical and administrative work with accuracy and speed

+ Ability to type or keyboard 60 words per minute; take and transcribe minutes/memos with speed and accuracy

+ Ability to analyze situations accurately and take appropriate action

+ Ability to compose correspondence and accurate reports with little guidance and direction

+ Experience assisting management with the creation of PowerPoint presentations

+ Must have working knowledge of computers and all applicable software including strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook