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Details

**Open Date** 07/23/2025

**Requisition Number** PRN42637B

**Job Title** Executive Assistant

**Working Title** Executive Assistant

**Job Grade** E

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** Academic Affairs

**Department** 00822 - University Analytics & Institutional Reporting

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $55,000-$65,000

**Close Date** 08/23/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University Analytics & Institutional Reporting ( UAIR ) office houses a transformational group of data professionals that turn complex university data into meaningful, highly valued information, trusted by university leadership to drive strategic decisions and generate official figures reported to regulatory, external and public agencies.

UAIR is seeking a highly organized and detail-oriented administrative assistant to provide comprehensive support to our leadership team. This role is vital in ensuring the smooth and efficient operation of our team by managing daily tasks, communicating effectively, and offering a positive customer experience.

**This position is intended to be hybrid. The expectation is that the individual will be in-person on the U campus on a flexible schedule. The successful candidate should plan to be in-person two days a week and the schedule specifics can be discussed further during the interview process.** Our office is not currently able to support individuals seeking sponsorship for visa—living in and working from the state of Utah is a requirement.

About the University of Utah

Located in Salt Lake City, in the foothills of the Wasatch Mountains, the University of Utah is the flagship institution of the State of Utah’s system of higher education, a tier-one research institution with membership in the Association of American Universities ( AAU ) and Big 12 Athletic Conference.

The University offers a strong benefits package, including a personal (401a) retirement account with employer contribution of 14.2% and immediate vesting, highly competitive health insurance, generous paid leave time, free public transportation pass ( UTA ), 50% tuition reduction for eligible employee and family members, and more:**https://benefits.utah.edu/**

Responsibilities

Responsibilities:

+ Oversees administrative matters regarding the day-to-day operations, procedures, and activities for UAIR

+ Coordinates travel itineraries and accommodations

+ Assists with human resource and payroll processes

+ Processes and reconciles accounts for purchases, employee travel and reimbursement, and maintains UAIR budget

+ Assists with scheduling meetings and maintaining calendars for the UAIR leadership team

+ Coordinates virtual and in-person training events

+ May assist with UAIR website updates/maintenance

+ May prepare, review, and organize correspondence, reports, and meeting materials, as needed

+ Assists with communicating and coordinating team and division events and staff meetings

+ Assists with onboarding new UAIR employees

Minimum qualifications:

+ Bachelor’s degree in a related area of assignment of equivalency (one year of education can be substituted for two years of related work experience) and 4 years of progressively more responsible management experience.

+ Background knowledge of assigned department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to leadership

Minimum Qualifications

Bachelor’s degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferences:

+ Proven experience as an executive assistant or in a similar administrative support role

+ Excellent organizational, time-management, and multi-tasking skills

+ Demonstrated problem-solving skills and proactive approach to solutions-orientation

+ Ability to handle confidential information professionally and discreetly

+ Strong written and verbal communication skills

+ Approachable and mature personality

+ Ability to work independently, reliably, and proactively

Experience in a data environment and/or in a role where exemplary customer service

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.