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Working Title: Community Based Services Office Support Specialist

Job Class: Office and Administrative Specialist, Senior

Agency: Direct Care and Treatment

+ **Job ID** : 87656

+ **Location** : Cambridge

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/23/2025

+ **Closing Date** : 07/29/2025

+ **Hiring Agency/Seniority Unit** : Direct Care and Treatment

+ **Division/Unit** : Direct Care & Treatment / Community Based Services / Enterprise Operations Team

+ **Work Shift/Work Hours** : Day Shift; 8:00 a.m. to 4:30 p.m.

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes; Occasional travel for training, meetings, etc.

+ **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Cambridge, MN

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care and Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This is an exciting opportunity for an enthusiastic candidate to work as a Community Based Services Office Support Specialist in Cambridge, MN. This position exists to coordinate and support the operations of Community Based Services; develop, implement and monitor effective workflow systems, monitor expenditures, and provide administrative support/services to leadership and CBS staff. This position includes a wide range of activities to ensure that services and program deadlines are met according to established guidelines, rules, and statutes. The incumbent is expected to research and respond to issues that may have no immediate solutions within established procedures and guidelines. This position supports all divisions within CBS but focuses on Minnesota State Operated Services (MSOCS) Medical & Clinical Services with ensuring compliance as well as managing the Cambridge office.

Responsibilities will include, but are not limited to:

+ Support CBS Cambridge office which would include but not limited to: creating a welcoming environment, scheduling, supply ordering, and office equipment and onsite support.

+ Provide administrative assistance to the CBS Medical/Clinical leadership including but not limited to supporting the clinical staff (RNs, and providers), data entry in electronic health record(s), reports, and effective communication as the liaison within CBS Medical/Clinical Services.

+ Support CBS supervisors and managers with scheduling employees; this position will serve as the CBS application administrator for our schedule software for the CBS Cambridge office

+ Support CBS leadership with meeting technical support and meeting minutes

+ Support in regional Length of Service event planning.

+ Provide clerical services to leadership throughout DCT/CBS as assigned.

Minimum Qualifications

+ Must possess a valid driver's license as required for the assigned work as position requires use of state vehicle.

+ Customer Services skill sufficient to provide information to CBS staff, individuals, public, including phone calls, emails and walk-in contacts in helpful and courteous manner.

+ Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.

+ English Language skills sufficient to write, speak, and/or read to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with co-workers, customers and the general public.

+ Math skills sufficient to add, subtract, divide, calculate averages.

+ Spreadsheets skills sufficient to develop and modify basic spreadsheets, sort and extract data.

+ Typing/Keyboarding skills sufficient to complete a variety of reports, letters, email and data summaries.

+ Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

Preferred Qualifications

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

+ Working knowledge of Microsoft Office Suite (Microsoft Teams, Outlook, Access, Excel, & PowerPoint)

+ Working knowledge of general office equipment (printer, fax, scan, conference room equipment, etc.)

+ Working Knowledge of the electronic health record (EHR) system (Avatar)

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - Direct Care and Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.