"Alerted.org

Working Title: MIFC OASI

Job Class: Office and Administrative Specialist, Intermediate

Agency: MN Department of Natural Resources

+ **Job ID** : 87713

+ **Location** : Grand Rapids

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/23/2025

+ **Closing Date** : 08/12/2025

+ **Hiring Agency/Seniority Unit** : Department of Natural Resources

+ **Division/Unit** : Forestry

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : MN Interagency Fire Center

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Division of Forestry is seeking to hire an Office and Administrative Specialist Intermediate in Grand Rapids, MN at the Minnesota Interagency Fire Center.

Under general supervision this position processes and maintains a variety of fiscal and program records, written materials and reports using general knowledge of program operations and procedures.

Responsibilities include:

+ Provide administrative assistance and clerical support to Minnesota Interagency Fire Center staff.

+ Support fire dispatch procedures for the wildfire program.

+ Answer/route/respond to telephone line and in person visitors for the Minnesota Interagency Fire Center (MIFC).

+ Implement pre-firedispatch procedures to ensure readiness.

+ Input data into the incident qualifications system so agency personnel can be notionally certified in wildlife, prescribed fire and dispatch positions.

Minimum Qualifications

+ Word processing sufficient to use software to create, format, edit, print and save a variety of documents including letters, memos and reports.

+ Skill using spreadsheet software applications sufficient to create spreadsheets from a variety of sources and create lists, spreadsheets, charts and graphs to track projects and activities.

+ Database management skills sufficient to develop/maintain various databases and retrieve and analyze information.

+ Knowledge of bookkeeping procedures sufficient to maintain accurate budget records and reports.

+ Knowledge of time and labor coding sufficient to ensure accurate budgeting and cost accounting.

+ Typing/Keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.

+ Customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services and evaluate customer satisfaction.

+ Communication skills sufficient to communicate effectively, provide clear explanations, and interpret policies and procedures.

+ Organizational skills sufficient to prioritize a diverse workload and adjust to changing priorities. Interpersonal skills and abilities necessary to cooperate with a variety staff members on a broad range of tasks and responsibilities.

Preferred Qualifications

+ One or more years of clerical office experience.

+ Experience and proficiency using Microsoft Office Suite (e.g., Word, Excel, Outlook) software sufficient to compile, manipulate, store and retrieve data.

+ Transcription skills sufficient to transcribe accurate reports for the Criminal Justice System.

+ Experience retrieving, archiving, and converting documents and electronic materials of different formats. Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials.

Additional Requirements

This position requires an unrestricted Class D Driver’s license with a clear driving record.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

+ Conflict of Interest Review

+ Criminal History Check

+ Education Verification

+ Employment Reference / Records Check

+ License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.