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Description

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant with HCA Houston Healthcare you can be a part of an organization that is devoted to giving back!

Benefits

HCA Houston Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

+ Free counseling services and resources for emotional, physical and financial wellbeing

+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock

+ Family support through fertility and family building benefits with Progyny and adoption assistance.

+ Referral services for child, elder and pet care, home and auto repair, event planning and more

+ Consumer discounts through Abenity and Consumer Discounts

+ Retirement readiness, rollover assistance services and preferred banking partnerships

+ Education assistance (tuition, student loan, certification support, dependent scholarships)

+ Colleague recognition program

+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

_Note: Eligibility for benefits may vary by location._

Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Houston Healthcare family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Administrative Assistant to help us reach our goals. Unlock your potential!

Job Summary and Qualifications

Under the direct supervision of the Senior Executive Assistant/Division Office Manager, this position provides administrative support to the Division Office Manager. The primary responsibilities include answering incoming calls, managing visitors and deliveries, and managing the functions of the front desk.

+ Act as the first point of contact for visitors and deliveries. Respond and direct as needed.

+ Coordinate guest and visitor screening with Building Security.

+ Validate parking tickets utilizing an online system.

+ Maintain Division phone lists and upload to document repositories such as SharePoint or OneDrive.

+ Request facility / building management service as needed for office suite.

+ Maintain supply room and break rooms and replenish as needed.

+ Review office supply and beverage vendor invoices for accuracy and forward to Accounting for processing.

+ Coordinate daily Senior Leadership Team lunch orders.

+ Handle information and non‐routine information and maintain confidentiality.

+ Work independently and with the Division Office Manager on special non‐recurring and ongoing projects.

+ Coordinate new hire onboarding for new hires including processing parking forms, fitness center forms, badge requests, etc.

+ Manage Kastle security badge assignments.

+ Contribute to building a culture of excellence and employee satisfaction through participation on various employee committees and colleague networks.

+ Maintain flexibility in schedule as needed.

+ Adapt quickly to new assignments as needed.

+ Work as a team to accomplish large‐scale projects.

+ Serve as City of Houston certified fire warden for office suite.

+ Serve as member of Division Social Committee

+ Serve as member of Emergency Operations Planning Committee in support of Division Emergency Operations.

What qualifications you will need:

+ High school diploma required; some college preferred.

+ Minimum three years relevant experience in an office environment.

HCA Gulf Coast Division is an affiliation of hospitals serving greater Houston area and South Texas. We share a mission, a commitment to the communities we serve and a standard of excellence for providing compassionate patient care. Serving such a large and diverse region requires HCA Gulf Coast Division to offer a range of programs that meets the needs of people of all ages with conditions ranging from acute to chronic illnesses. With 16 acute care and specialty hospitals, freestanding emergency rooms, ambulatory surgery centers, and more than 16,000 employees, HCA Gulf Coast Division offers patients access to a circle of care that is unique in the region. We bring comprehensive care close to home, including advanced medical care, education, and community outreach. By joining together as a network, hospitals are able to focus on improving outcomes and enhancing services for their own communities, while pooling resources for other functions like staffing and systems management.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.