• Office Administrative Assistant

    Robert Half Office Team (Philadelphia, PA)


    Description

    We are looking for an organized and detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. This is a long-term contract position within the university education sector, where you will provide essential support to program staff and participants. As an Office Administrative Assistant, the role requires a strong ability to multitask and a commitment to delivering outstanding customer service.

    What you get to do every single day:

    • Answer and manage incoming phone calls professionally, redirecting inquiries or taking accurate messages as needed.

    • Deliver exceptional customer service by providing detailed information to program participants and small businesses.

    • Prepare and assemble training materials for workshops, including copying, updating handouts, and organizing folders.

    • Compile program data and generate reports using Microsoft Excel.

    • Draft, edit, and proofread standard documents, including forms, memos, and letters.

    • Offer administrative and clerical support to program staff, assisting with routine office tasks and special projects.

    • Maintain and monitor department inventory using established spreadsheets and tracking processes.

    • Coordinate the scheduling of classrooms and conference rooms for workshops and events.

    • Record and maintain attendance records and other relevant documentation.

    Requirements

    Other requirements for the Office Administrative Assistant position include and are not limited to:

    • High school diploma or equivalent required.

    • At least 2+ years of experience in an administrative support role.

    • Proficiency in Microsoft Word, Excel, and other Office Suite applications.

    • Strong organizational and multitasking abilities.

    • Excellent communication and interpersonal skills.

    • Attention to detail and accuracy in handling data and documentation.

    • Ability to work independently and collaboratively within a team.

    • Familiarity with customer service practices and office functions.

     

    Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013267994

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .