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Description

We are looking for an Administrative Specialist to join our team in downtown Memphis, Tennessee, on a long-term contract basis. This role is ideal for a detail-oriented individual with strong organizational and communication skills who thrives in a fast-paced environment. You will play a key role in supporting department operations, planning events, and ensuring smooth day-to-day administrative functions.

Responsibilities:

• Coordinate and organize events for employees, including booking venues, arranging catering, and scheduling team-building activities.

• Manage supply orders and purchase requests through Workday, ensuring timely procurement and tracking.

• Provide scheduling support by coordinating meetings, maintaining calendars, and handling logistics for senior administrators.

• Serve as a point of contact for inquiries, demonstrating excellent communication skills and a personable approach.

• Collaborate with other administrative staff to delegate tasks and streamline departmental processes.

• Utilize Microsoft Outlook to handle email correspondence, manage schedules, and facilitate communication across teams.

• Take initiative in identifying areas for improvement and propose solutions to enhance efficiency.

• Assist in data entry and maintain accurate records to support departmental operations.

• Support reception duties, including answering inbound calls and addressing visitor needs.

• Adapt to shifting priorities and multitask effectively to meet deadlines and departmental goals.

Requirements • Proven experience in administrative roles, preferably in a large department or organization.

• Proficiency in Workday for managing supply orders, purchase requests, and administrative tasks.

• Strong knowledge of Microsoft Outlook for scheduling and communication.

• Excellent organizational skills with the ability to multitask and manage competing priorities.

• Effective interpersonal and communication skills, with a personable demeanor.

• Demonstrated ability to take initiative and work collaboratively with a team.

• Experience in event planning, including logistics coordination and vendor management.

• Familiarity with data entry and record-keeping processes to ensure accuracy. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .