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Senior Director Material Control (Buses)

Job ID: 12414

Business Unit: New York City Transit

Regular/Temporary: Regular

Department: Material Services

Date Posted: Jul 24, 2025

Description

Job Information

Senior Director Material Control (Buses)

First date of posting: 7/24/2025

Last date of posting: 8/14/2025

Authority: TA / OA / MTA Bus

Department: Regional Bus Company

Division/Unit: Material

Reports To: CO Contracts and Material Control

Hours of Work: As Required

Compensation

Salary Range: $113,172 - $160,206 (Grade B)

Responsibilities

Directs the workforce responsible for three units in Material Control; the catalog group, which oversees MTA Bus & NYCT bus parts and non-bus parts cataloging, new bus parts provisioning, qualified products list, excess & obsolete inventory, recycled bus parts program, Units inspections and shop rejections; the Contract Management group with the responsibilities for developing, renewing, reviewing, and administering contract awards for all required Rebuilt Units and new units based on demand and replenishment, monitoring contracts and moving forward with close-outs, extensions, or renewals according to what's best for the company; managing the Salvage administrative functions which overseeing the Salvage operations with unit core returns and core exchanges with in-house shops and outsource vendors; inbound, storage, outbound, shipping manifest, trucking and data entry. Solve any contract related problems that may arise with other parties and internally with the company itself. Follow all the requirements consistent with the legal requirements set forth in the MTA All Agency Guidelines, New York State Public Authorities Law, and the MTABC/NYCT Procurement Policy.

Additional Duties and Responsibilities

• Direct and coordinate the administration and monitoring of contracts and move forward with

developing, reviewing, awarding, extension, or renewal for all required Rebuilt Units and new

units based on demand and replenishment. Solve any contract-related problems that may arise

with other parties and internally with the company itself. Follow all the requirements consistent

with the legal requirements set forth in the MTA All Agency Guidelines, New York State Public

Authorities Law, and the MTABC/NYCT Procurement Policy. Serve as liaison for internal MTABC

and DOB departments such as Maintenance, Supply Logistics, Materials, Tech service, MCU and

Vendor relationship management. Maintain appropriate bus unit availability by managing all bus

unit core returns and core exchanges with in-house shops and outsource vendors. Maintain

appropriate bus unit availability by managing all bus unit core returns and core exchanges with inhouse shops and outsource vendors. Maintain proper bus unit inventory by monitoring shop unit

production, unit float, and core scrap out rates. Maintain constant communication with DOB and

MTA Bus user departments on the development of bus parts and bus unit material forecasts,

recycled bus parts program, and bill of material for in house units. Ensure all depots receive

forecasted bus units. Quantify and document material requirements and respond bus out of

service requirements through critical ordering and the redeployment of materials as needed. Meet

with Procurement, Technical Service, in-house shops, and vendors on the development of

contracts, material shortage concerns, expediting requirements and defining strategies to address

DOB and MTA Bus short-term and long-term material requirements. Coordinate with

finance/budget to assure parts purchases are within budget constraints.

• Direct and coordinate the establishment and updating of multiple PDF bus parts manuals

(currently 86) to support NYCT and MTA Bus operations. Ensure the information in the bus parts

manuals correlates to the master ordering description stock catalog. A new PDF bus parts

manual is required for each new bus delivery; this requires assigning stock numbers to all items,

establishing new stock number ordering descriptions and maintaining all bus manuals in

relationship to bus fleet life cycles. Maintain the master file and the electronic parts manuals.

Assign stock numbers to all non-symbolized standards excluding chemical. Prepare systemic file

to symbolize new items with the appropriate class, sub-class, and fleet profile information. Assist

on set up new bus parts provisioning and install final parts manual on the Information Center.

Inventory rejection and coordinate with vendor and supply logistics. Analyze and determine

recycled bus parts to be added in the recycle program. Review and determine Excess obsolete

Inventory to be forward to asset recovery for sale/scrap. Coordinate and collaborate with other

departments (MCU, Technical Services, Procurement, and Supply Logistics) to set up and

resolve material issues.

• Conduct NYCT material inspections on all units received from vendors to ensure compliance with

specifications and purchase orders. Process receipts documentation and rejections when

needed. Conduct NYCT material inspections on all material received from recycle program.

Manage the Salvage Unit's daily operations; inbound, storage, outbound, shipping manifest,

trucking, data entry. Manage the Salvage Unit's daily administrative functions which include

overseeing union employees. Assisting the director with managing staff, creating reports and

attending meetings.

• Manage and provide leadership to the team. Ensure they are properly trained and motivated to

perform effectively and to increase productivity. Monitor employee performance and conduct

evaluations. Monitor attendance, overtime, disciplinary actions, union picks, and vacations.

Education and Experience

1. A Baccalaureate degree from an accredited college in Business, Supply Logistics or in a related field and ten (10) years of full-time related experience, at least five (6) years of which must have been in a managerial/supervisory capacity; or

2. A satisfactory equivalent of the combined education and experience requirements.

Desired Skills

• Experience in Operation Management and leadership Roles in fields such as Supply Logistics

including Catalogs, Contract Management & Procurement, Material Requirements & Planning,

Inventory Management, Units managements, inspection, Warehouse Operation, Distribution,

Vendor relations, and Administration.

• Excellent computer skills including Supply Chain systems.

• Able to make decisions and perform efficiently in a challenging environment. Performing multiple

tasks and prioritizing in order of importance while demonstrating leadership, coaching,

interpersonal and problem solving/analytical skills

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”)

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including