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Job Title: Administrative Assistant (6-month contract)

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in managing records related to compliance, insurance claims, and incident reports. This role involves ensuring accurate documentation, addressing gaps in records, and assisting in the transition to a new risk management system.

Responsibilities

+ Organize and maintain records for compliance, insurance claims, and incident reports.

+ Ensure all documentation is accurately named, filed, and easily retrievable.

+ Identify and address gaps in documentation to ensure complete event records.

+ Support a high-volume workflow environment with varying levels of administrative needs.

+ Collaborate with Claims Manager, Claims Administrator, and Claims Analyst to triage and prioritize incoming tasks.

+ Assist in the transition to a new risk management system by supporting data quality and organization.

+ Provide administrative support for renters insurance, purchasing, and general claims processing.

Essential Skills

+ Proven experience (3+ years) in administrative support or record keeping, preferably in a risk, insurance, or real estate environment.

+ Strong organizational skills with a keen eye for detail and accuracy.

+ Ability to manage multiple priorities and meet deadlines in a fast-paced setting.

+ Excellent communication and interpersonal skills.

+ Proficiency in Microsoft Office Suite; particularly SharePoint, Excel, and Outlook.

Additional Skills & Qualifications

+ Experience in administrative support, data entry, and filing.

+ Familiarity with employee records management.

Work Environment

This position is onsite in Norfolk, VA, with working hours from Monday to Friday, 9am to 5pm. Our collaborative environment involves close work with operations, legal, accounting, finance, and more, providing a diverse and engaging workplace. The role offers potential for growth and may lead to permanent employment as the team transitions to a new automated system.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Norfolk,VA.

Application Deadline

This position is anticipated to close on Jul 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.