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Job Title: Executive AssistantJob Description

This role involves performing a variety of administrative functions, scheduling appointments, providing information to callers, and taking dictation. The Executive Assistant is responsible for composing memos, transcribing notes, researching and creating presentations, generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. The role may also assist with compiling and developing the annual budget.

Responsibilities

+ Perform administrative support tasks including calendar management and scheduling appointments.

+ Provide information to callers and take dictation.

+ Compose memos, transcribe notes, and research and create presentations.

+ Generate reports and handle multiple projects.

+ Prepare and monitor invoices and expense reports.

+ Assist with compiling and developing the annual budget.

+ Direct and lead the work of others when required.

+ Report to a manager or head of a unit/department.

Essential Skills

+ High school diploma with at least 5 years of experience in the field or related area.

+ Familiarity with a variety of concepts, practices, and procedures in the field.

+ Proficient in Microsoft Office Suite and calendar management.

+ Experience in executive support with a minimum of 5 years.

+ Ability to plan and accomplish goals with creativity and latitude.

Additional Skills & Qualifications

+ Experience in mentoring other Executive Assistants.

+ MAC computer experience is preferred.

+ Experience reporting to multiple Vice Presidents is preferred.

+ Executive support experience.

Work Environment

This position is fully onsite in Seattle. The team is growing, and there is potential for the role to become a full-time equivalent based on performance.

Pay and Benefits

The pay range for this position is $38.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jul 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.