• Administrative Assistant

    Aston Carter (Stockton, CA)


    Job Title: Administrative Assistant

     

    POSITION IS COVERING A 6 MONTH LEAVE OF ABSENCE!!

     

    MUST BE ABLE TO PASS AN EXCEL TEST AND WPM TEST (45 Words per Minute) BEFORE THE INTERVIEW!!

    Job Description

    This position is responsible for processing all work orders, providing inventory support, and managing purchase orders. The role also includes offering billing and clerical support when needed, ensuring the demonstration of integrity, heritage, fairness, quality, and community service in all functions and responsibilities to achieve departmental goals.

    Responsibilities

    + Input work orders in Vehicle Tracker software.

    + Update and maintain inventory records.

    + Check in parts deliveries.

    + Count inventory during off hours, which may include travel to other terminals.

    + Assist with transitions to new procedures and software.

    + Perform assigned accounting duties.

    + Sort and scan documents.

    + Provide back-up support for accounting jobs as assigned.

    + Handle all mail, correspondence, phone calls, and transactions efficiently and pleasantly.

    + Deliver high-quality, cost-effective customer service.

    + Participate effectively as part of the team, assisting when appropriate and requesting help as needed.

    + Adhere to company policies, procedures, and safety regulations, using all necessary safety equipment and reporting any unsafe acts or conditions.

    Essential Skills

    + Proficiency in Vehicle Tracker software for work order input.

    + Experience in Microsoft Office, including Excel and Outlook.

    + Strong administrative and clerical skills.

    + Excellent customer service abilities.

    + Detail-oriented with strong organizational skills.

    + Experience with data entry and calendar management.

    Additional Skills & Qualifications

    + Experience with Truck Mate software for billing purposes.

    + Ability to invoice freight bills and manage freight bill documentation.

    + Capability to approve driver pay and perform light office duties.

    + Flexibility to provide back-up for accounting roles as needed.

    Work Environment

    The position is based in a small office with a total of four people. The work schedule is Monday through Friday, 8 AM to 5 PM, with approximately one hour of overtime daily. The dress code is casual, allowing jeans and a nice shirt. Employees are open to starting earlier if needed, and the company is family-owned, emphasizing employee care and support.

    Pay and Benefits

    The pay range for this position is $25.00 - $26.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Stockton,CA.

     

    Application Deadline

     

    This position is anticipated to close on Jul 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.