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Job Title: Program Project CoordinatorJob Description

The Program Project Coordinator will assist in managing projects under the direction of the Manager. This role provides leadership in financial management, human resources, communications, purchasing, inventory management, and other departmental support. The coordinator will serve as a liaison to customers and other departments, ensuring strong, positive relationships with support departments and vendors.

Responsibilities

+ Manage reporting and ensure company resources are utilized appropriately, overseeing project schedules and coordinating departmental project activities.

+ Provide leadership by managing individual projects, presenting results, and facilitating workshops and committee meetings.

+ Offer administrative support, expertise, and leadership in administrative processes and paperwork flow.

+ Provide human resources policy and procedure expertise, guarantee timely submission of evaluations and paperwork, coordinate hiring, and oversee initial department orientation.

+ Oversee equipment and supplies allocation, facilitate periodic inventory reviews, and present cost management efforts at departmental meetings.

+ Manage events and coordinate requests for support from departments such as communications, housekeeping, engineering, and maintenance.

+ Serve as the STAR representative to coordinate installation and maintenance of data and phone communication.

+ Participate in assigned projects and complete them within requested timeframes, performing other related duties as needed.

Essential Skills

+ Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

+ Strong communication skills

+ Experience with project coordination and Smartsheet

+ Agile mindset with the ability to manage frequent shifts in priorities

+ Preferred 1-2 years of experience in a corporate setting in an administrative or project coordinator/manager role

Additional Skills & Qualifications

+ Experience in the healthcare industry is a plus

+ Skills in incorporating AI processes with existing systems/tools

+ Ability to create visual dashboards in Excel or Smartsheet

Work Environment

The role operates from 8 am to 5 pm, Monday through Friday, with a hybrid schedule requiring one day a week onsite. The position supports business operations within Facilities Services.

Pay and Benefits

The pay range for this position is $35.00 - $60.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Stanford,CA.

Application Deadline

This position is anticipated to close on Aug 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.