• AP Specialist

    Aston Carter (Durham, NC)


    AP Specialist

    Job Description

    As an AP Specialist, you will be responsible for the data entry of invoices and credits, ensuring a 3-way match to Purchase Orders in our ERP System. You will evaluate purchases for PO validation and collaborate with Purchasing employees or budget owners to address any discrepancies in pricing or received quantities. Additionally, you will be instrumental in processing invoices, requesting Proof of Delivery from suppliers when necessary, and evaluating invoices for discounts.

    Responsibilities

    + Data entry of invoices and credits, ensuring a 3-way match to Purchase Orders in the ERP System.

    + Evaluate purchases for PO validation and collaborate with Purchasing employees or budget owners.

    + Request Proof of Delivery from suppliers when necessary.

    + Evaluate invoices for discounts and highlight them for team input or payment.

    + Assist team members in reviewing and following up on RNI reports.

    + Participate in training new and less experienced AP Specialists.

    + Assist the Accounts Payable Supervisor in updating processes and creating process documentation.

    + Support budget owners with GL coding of invoices.

    + Process employee expense reports for reimbursement and prepare reports for PCard holders.

    + Troubleshoot invoice issues and interact with suppliers by phone and email.

    + Perform GL account reconciliation as assigned.

    + Manage PCard and personal expense reports effectively.

    + Process incoming mail and monitor the AP mailbox for task distribution.

    + Prepare and mail checks.

    + Ensure supplier Certificate of Insurance compliance and work with COI administration software.

    + Complete credit applications.

    + Monitor Positive Pay exceptions.

    + Assist with special projects, yearly audits, or other duties as assigned.

    Essential Skills

    + Accounts payable

    + Invoice processing

    + Reconciliation

    + Journal entry

    + Accrual

    + 3+ years of experience in Accounts Payable

    + Thorough knowledge and understanding of AP principles

    + General knowledge of MS Word, Excel, and proficiency with Outlook

    + Excellent verbal and written communication skills

    + Attention to detail

    + Time management and organizational skills

    + Ability to work independently and in a team

    + Customer service skills with suppliers and employees

    Work Environment

    This is a hybrid role located in Durham, NC, requiring 2-3 days in the office per week and 2-3 days working remotely. You will be part of a team of 6 AP Specialists, reporting to the AP Manager.

    Pay and Benefits

    The pay range for this position is $23.00 - $28.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Durham,NC.

     

    Application Deadline

     

    This position is anticipated to close on Jul 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.